My single most useful application

There are so many applications we rely upon as web designers and website owners. However, one stands head and shoulders above the rest and it won’t be what you expect.

If I could have only one application to do my job, it would be Evernote.

You may find this thought surprising. Many look at Evernote and dismiss it, while others use it but fail to grasp its full potential. If you fall into either of the above categories I would encourage you to read on.

What is Evernote

In case you are one of the few people yet to encounter this application, let me introduce you. The Evernote website summarises it as follows:

Capture Anything. Access anywhere. Find things fast.

Although this is an accurate description, it fails to capture just want can be done with this tool. This is why I believe so many people dismiss it as a scrapbook or note taking app. In reality it is so much more.

Whether you are a website owner, web designer or freelancer, evernote offers vast possibilities. The trick is working out how best to use it in your situation. To do that you need to know what it is capable of.

What evernote can do

If you have tried evernote you are probably already aware of its basic functionality. This includes:

  • The ability to add, edit and delete notes.
  • The ability to organise those notes by tags or into notebooks.
  • The ability to ‘clip’ content from webpages and add that content to evernote.
  • Access your notes on mac, windows, iPhone, android or the web.

Unfortunately a lot of users stop there. In fact evernote has many other excellent features. These fall into three categories:

  • Capture
  • Find
  • Share

Let’s start with capture.

Capture

Most people use evernote as a scrapbook or notepad. However, direct entry and clipping are not the only way to get content into evernote.

You can also:

Evernote Trunk

Find

Finding content in evernote is incredibly powerful. Most people realise they can search for documents by title and tag. However, there are also other powerful search features that are easily overlooked.

You can also:

  • Search inside of images that have been added to evernote using its OCR functionality. This includes imagery and PDF.
  • Search handwritten documents.
  • Search evernote from within spotlight on the mac.
  • Search evernote alongside your google results.
  • Use the evernote API to search using third party tools such as the excellent Greplin.
  • Keep saved searches for quick reference to particular subjects.
  • Access the version history of a document to search within previous versions.

Google Integration

Share

Evernote’s sharing facilities are often overlooked. They are great for collaboration, but also for keeping organised yourself.

A few of the sharing features worth noting are:

  • The ability to share entire notebooks with colleagues or family. This allows you to collaboratively work on projects.
  • The ability to generate a public URL to any of your notes. This makes sharing content with others a breeze and removes the need for unnecessary attachments.
  • The ability to create a link to the local copy of any note. This is useful when wanting a quick link to a specific note from a task list for example.
  • The ability to share a link quickly with Facebook or twitter.

Evernote Notebook Sharing

You may already have been aware of most of the above functionality. However, that does not mean you are getting the most from evernote.

Ways to use evernote

Because evernote is so flexible everybody will use the app in different ways. For example I know a lot of people who use it as a task manager. However, personally I am too in love with Omnifocus to do that.

You really need to explore the app for yourself. Nevertheless, I thought it might be useful if I shared with you a few of the ways I use evernote. Here are my favourites:

Inspiration

As a web designer I like to keep a collection of material to inspire my designs. Whether I am snapping a photo of a piece of architecture on my iPhone or using Skitch to grab a screenshot of a website, it all ultimately ends up in evernote.

When I next work on a project I can search this inspiration library based on keyword or even colour.

Colorstache

Collecting quotable material

When working with clients I often find it useful to quote other web experts, research papers or stats to reinforce my arguments. Evernote makes a great tool for collecting these quotable nuggets and quickly finding them.

Web Clipper

I can use the web clipper functionality to grab the content from a website or simply email the quote to Evernote. I even send the occasional tweet to Evernote using their twitter functionality.

Managing receipts and licenses

I tend to buy a lot of gadgets and software. These all come with warranties, receipts and software codes. Evernote makes a great place to keep all of this stuff together so that next time my printer breaks the receipt is immediately on hand to prove its still in warranty.

A collection of receipts in Evernote

Creating a paperless office

Evernote can do more than collect receipts. It can actually be used to create a completely paperless office. I recently bought a Scansnap scanner which imports directly into Evernote.

This means every letter from a client, manual for a gadget or invoice from a supplier are all completely secure (both on my devices and in the cloud) and instantly searchable.

Writing

I also use Evernote as the primary store for any writing I am working on. Whether a blog post or an entire book it all sits in Evernote.

Admittedly Evernote is not the best writing environment so I use a small piece of software called Quick Cursor to move content back and forth between Evernote and my preferred writing tool; ByWord.

Byword

Having blog posts on evernote means I can work on them from anywhere and they can be quickly shared with others who have to review them.

Keeping code snippets

Whether it is jQuery plugins or commonly used functions, we all keep code snippets. Keeping them in Evernote means they are searchable alongside everything else I want to remember.

You can even add code syntax to your snippets by using an online syntax highlighter and the web clipper.

Example of a code snippet in evernote

Researching projects

Whether planning a holiday or researching your client’s competition, Evernote is a superb research tool. By using its web clipper you can quickly add content from a website to Evernote with the majority of formatting still in-tacked.

Evernote research on Maldives holiday

Keeping lists

Evernote is superb for keeping lists. You can even associate checkboxes if you are one of those strange people who gets a perverse satisfaction for checking things off :)

I use Evernote to keep lists for everything from blog posts ideas to things I want to buy.

The tip of the iceberg

My uses for Evernote really are the tip of the iceberg. I am already considering more ways to use the application from bookmarking to journal writing. With the new Evernote Clearly I might even use it as a replacement for my beloved Instapaper.

Evernote Clearly

For more inspiration on uses I would recommend checking out the excellent Evernote blog and their vibrant forum which is full of ways to get the most out of this deceptively simple app.

You're a publisher, start acting like it.

As website owners we put out an increasing amount of content through a variety of mediums. However, are we doing so in a strategic way or are we in danger of alienating our audiences?

Twitter, facebook, youtube, blog posts, forum threads, press releases, emails… the list could go on. We are constantly talking about how important it is to communicate with our users through these various routes. However, many website owners fall into two categories:

The “I’m too busy” content provider – These are the people who just don’t ever seem to have the time to communicate. They want to, and recognise how important it is, but other work always sweeps aside their good intentions.

The “over enthusiastic” content provider – These individuals are passionate about engaging with their users. They are constantly tweeting, blogging and communicating. However, as a result they often overwhelm their users with too much content.

Then there is the problem of larger organisations who have many different content providers all trying to talk to the same audience. Much like the “over enthusiastic” website owner, multiple content providers can quickly overwhelm the user with too much ‘stuff’.

Whichever group you feel the biggest affinity with the solution is the same: You need an editorial calendar.

What is an editorial calendar?

An editorial calendar is something that has existed in the print world for years. It is essentially a master calendar that dictates what is published when and ensures there is a good spread of relatively constant communication on different topics.

For example your editorial calendar might dictate that blog posts go out on tuesdays and thursdays or that you try and tweet 10 times a day with major announcements put out at specific times when you know your audience will be looking at their twitter stream.

The form this calendar takes is entirely up to you. It could be a whiteboard, excel document or something more sophisticated. Whatever the case it provides some tangible benefits to your communication strategy.

Why you need an editorial calendar?

There are good reasons why editorial calendars have been used in print for years and why web content strategists constantly encourage their customers to adopt them. Here are just a few of the benefits that sprung to mind when I was planning this post. Editorial calendars…

Use the optimal time to communicate

An idea for an engaging tweet may occur to you at 10am UK time. However, if you want to reach an american audience you will have to schedule the update to go out later in the day. An editorial calendar would take into account the best time to reach your audience.

Controls the flow of information

As I have already said it is easy to overwhelm users with too much communication. It can easily begin to feel like spam. However an editorial calendar will enable you to see at a glance just how much you are communicating with users and decide whether it is the right amount.

Ensuring you are in the minds of users

The other extreme from overwhelming users is allowing them to forget you are there. An editorial calendar makes sure you are communicating with users on a regular basis rather than in concentrated bursts. This ensures that when the user next has a need for your services they will turn to you rather than your competition.

Gives you time to prepare content

Once you have an editorial calendar in place you do not need to constantly panic about what to write next. You have a schedule that allows you time to think and prepare for upcoming topics. In short you are much more in control of the process.

Keeps you communicating

With many other responsibilities above and beyond the website, it can be hard to stop content production from slipping down the list of priorities. By having an editorial calendar that includes deadlines and release dates, it ensures that your online communication receives the kind of priority it deserves and is not sidelined by “more important” work.

You create expectation among your users

Because your editorial calendar ensures you are releasing content on a regular basis your users begin to expect to hear from you. For example if you release a blog post every Thursday they will start to check back to see what you have written.

Hopefully I have now demonstrated the value of having an editorial calendar. The next question therefore becomes “what goes into an editorial calendar?”

What should your calendar include?

The exact make-up of your editorial calendar will vary depending on your type of organisation and the target audience you are trying to reach. For example if you are trying to reach business users then regular updates to LinkedIn are probably more relevant than updates to twitter. Equally if you work in a slow-moving industry on large projects that take years to complete then your editorial calendar would not include daily updates to your blog.

However I think there are three rules that any editorial calendar should abide by. These are:

Different content for different audiences

If you are attempting to cater to different target audiences with different needs, ensure that your editorial calendar reflects this. This means ensuring that each audience receives content for them on a regular basis rather than intermittent bursts when you suddenly remember you haven’t communicated with a particular audience for a while.

A mixture of different delivery mechanism

It’s also important that your editorial calendar does not just focus on one delivery mechanism. Different users prefer different methods of communication and your editorial calendar should cover everything from blog posts to status updates and e-mail marketing.

Variety in content types

Be sure you also include a variety of different content types. For example when blogging make sure you have a mixture of at least some of the different blogging styles below:

  • Interviews
  • Videos
  • Third party links
  • Lists
  • Q&A sessions
  • Short form posts
  • Articles
  • News

Obviously this is not a comprehensive list. However it should give you an indication of how important it is to vary the presentation of your content if you are to keep users engaged.

There is so much more I could write on the subject of editorial calendars. However I want to conclude this post by pointing you at one or two tools I use to deliver a rudimentary editorial calendar myself.

Tools that help

Now I should probably confess that although I recommend editorial calendars to my clients I’m not great at sticking to one myself. Admittedly this somewhat undermines this post but writing it has encouraged me to be more disciplined.

Fortunately I have many of the tools in place to enable me to do this. Below I just want to highlight three that I find particularly useful.

WordPress editorial calendar plug-in

The WordPress editorial calendar plug-in enables you to see at a glance when upcoming posts are going to be released. Used by sites such as smashing Magazine and copy blogger, this plug-in gives you a bird’s eye view of all your posts allowing you to plan the best time to release new content.

WordPress editorial calendar plug-in

HootSuite

However it is not just blog posts that need to be scheduled. You also need to schedule the release of status updates on various social networks. By far the best tool I found to do this is HootSuite. I have already reviewed HootSuite on this blog so I will not repeat myself here. However it is sufficient to say that it allows you to schedule status updates both via its web interface and iPhone application.

HootSuite.com

Tweet this WordPress plug-in

Tweet This WordPress Plugin

Finally I would like to give a quick mention to the Tweet this WordPress plug-in. This plug-in allows you to schedule automatic tweets to go out at the same time as a new blog post is published. Although I’m not a fan of automated status updates I happily use Tweet this because it enables me to personalise the tweets that go out with each post. Effectively it allows me to schedule tweets to coincide with the release of a new post.

Next step

So as I’ve already said writing this post has inspired me to get more organised with my own editorial calendar. Hopefully it is done the same for you. I guess the next step for both of us is to sit down and workout realistically how often we should be posting each day and using what tools. We must walk a fine line between not taking on more than we can realistically deliver, while at the same time ensuring that we communicate regularly with our audience.

As I also said earlier there is a lot more that could be written about editorial calendars and I would encourage you to do so in the comments. I’m no expert in this area and I’m sure a lot of you have something to add. Please post your thoughts below.

Web Design News 30/03/10

This week: Does the fold matter after all, 5 quick ways to improve your sites usability, how to blog when you’re not a writer and ensure your projects run smoothly.

Does the fold matter after all?

It is with much fear and trepidation that I include this story. Many website owners are obsessed with this mythical element called the fold (the point at which users start to scroll). As a result they often insist that content is crammed as near to the top of a page as possible.

Of course in reality there is no such thing as the fold. The point where scrolling begins varies massively depending on browser, screen resolution and plugins installed. Also, if you insist that too much content is above the fold, it will do more harm than good.

That is why generally speaking I have encouraged clients to ignore the fold. However, although users do scroll and so in a sense the fold is redundant, we do know they give more attention to content higher on the page.

Jakob Nielsen reinforced this fact in a recent post entitled Scrolling and Attention. He writes…

Web users spend 80% of their time looking at information above the page fold. Although users do scroll, they allocate only 20% of their attention below the fold.

Eye Tracking image from Nielen's post

So in truth we should be looking to allocate important information as high on the page as possible. However, that does not mean cramming all information above the fold. Instead we should follow Nielsen’s advice…

The material that’s the most important for the users’ goals or your business goals should be above the fold.

This doesn’t mean the rest of your content will be ignored. As Nielsen goes on to say…

People will look very far down a page if (a) the layout encourages scanning, and (b) the initially viewable information makes them believe that it will be worth their time to scroll.

Essentially the content above the fold has to draw the user in and encourage them to scroll.

5 quick and easy ways to improve your sites usability

So recently we had Steve Krug on the show talking about how we should all be user testing our websites more.

This is something that we all know but often fail to do. Part of the problem is that we are simply not in the habit of thinking about usability enough.

Well this week I stumbled across a post that shares 5 quick and easy ways of improving your website’s usability, while getting in the habit of thinking about usability.

All 5 suggestions are excellent. However, the one I particularly wanted to mention was a service called the 5 Second Test. As the post explains…

It allows you to create two different user tests by uploading a screenshot of your webpage. The first test is a memory test: users get 5 seconds to have a look at your screenshot and need to describe afterwards what they remembered. In the second test, the user can click on the screenshot for a period of 5 seconds and can give a descriptive text on each point.

The results are shown in a handy heatmap-like overview which can be downloaded for further analyses. It is free and you can share these tests with your twitter friends.

http://fivesecondtest.com/

What is so great about this service is that it provides an excellent way to establish if your design has the right visual hierarchy. Do users spot key elements and do they understand what those elements do?

Blogging when you’re not a writer

I have written a fair amount about the challenges of blogging (1)(2). However a recent article on pro blogger has identified another reason why so few corporate blogs succeeded… people are afraid of writing.

notepad

Image Source

Running a corporate blog can be an excellent way of increasing search engine visibility, attracting new customers and engaging existing users. However, many are put off because they feel they cannot write.

This post provides some excellent advice about on to start writing, and even how to blog without writing at all!

The author talks about how to structure posts, how to proof them and also looks at the use of imagery and video. It really is an encouraging place to start if you feel intimidated by blogging but want to try.

There is also some great additional advice in the comments too, so make sure you check them out as well.

Ensure your projects run smoothly

Simon Collison has written a superb series of posts on ensuring projects run smoothly.

There are nine posts in total covering…

  • Goal directed design
  • Collaboration
  • Audience
  • Methodologies
  • Roadmaps
  • Creativity
  • Conventions
  • Prototyping
  • Narrative

I have to confess I have yet to read all nine, but what I have read is absolutely spot on. I cannot recommend them highly enough.

My favourite so far has been the post on collaboration with your client. This is essentially what I was talking about this year at SXSW. He obviously takes a very similar approach. He writes…

I wholly believe that our processes should be inclusive, and that all members of a team can influence all aspects of the design and build of a product.

One of my most stringent rules as a creative director is that anyone, anywhere in the team can feel free to add value. They all have brains and common sense. Anyone, at any stage can contribute an idea, pose a question, throw a spanner in the works.

Amen to that. Best of all, he goes on to say he considers the client apart of that team…

I believe that the client team has an incredible amount to contribute. It’s easy to dismiss those new to the web who may be commissioning the project as “clueless technophobes”…

The danger is to dismiss the insight they can give you with regard to the organisation itself. The client can educate us about their sector, area, community or their place within it. Our job is to listen, discuss, and interpret this knowledge for a web audience.

client, designer and developer working together

I really could just quote from these posts all day, they are that good.

I know nine posts feels like a lot of information to read. However, I cannot recommend this series strongly enough. He should be packaging these as an ebook and selling it for an outrageous price.

5 techniques and 10 tools for making blogging easier

Blogging is hard work. That’s why you want to make it as easy as possible. This post provides hints and tips on how to make your blogging experience less painful.

We all know about the benefits of blogging to our personal or corporate brand. Blogging can…

  • Establish ourselves as the expert
  • Allow us to engage with our users
  • Encourage repeat traffic
  • Improve our search engine visibility

The problem is that these benefits come at a cost – our time. Blogging can be time consuming especially if you want to blog regularly.

If you are determined not to let your blog fall by the wayside, it is important to have a process that is as painless as possible.

What follows are some valuable lessons and powerful tools I use to help me make blogging more cost effective.

1. Get organised

The first lesson of pain free blogging is to get organised. There are two ways you need to be organised:

  • In your blog idea generation
  • In your post scheduling

Capturing blog ideas

In ‘5 lists every website owner should keep‘ I warned how ideas for posts can strike at anytime and that you need to be prepared.

How you do this is entirely up to you. Personally I use a task management programme called Omnifocus that exists both on my iPhone and Mac. This allows me to record ideas wherever I am. I can even mail myself ideas if I do not have my phone or mac with me.

Omnifocus

The secret is not so much in the application you use, but in the ability to capture ideas anywhere and have a list you can draw upon when you blog.

An extra tip: When capturing ideas for a post try to write more than just the title. Also write down the key points of the post. This will make life easier when writing later.

Scheduling posts

As well as having a list of ideas you also need to organise the scheduling of your posts. It is important when blogging to do so regularly, so that users come to eagerly expect your next post.

The problem I had was that in most blogging systems it is hard to see what is released when.

Find a blogging tool with a calendar showing when posts are due to be released. This makes it easy to spot ‘the gaps’ that need to be fill.

In the screenshot below is Editorial Calendar a plugin for WordPress that clearly shows what is being published when. It also allows you to drag and drop posts to easily organise their release.

Calendar Plugin for WordPress

2. Find a good editor

My second tip for more streamlined blogging is to get yourself a good editor.

Generally speaking the built in editors for blogging platforms are poor.

Even those who do have a half decent editor (such as WordPress) require a web connection to manage and edit posts effectively. This obviously limits when you can blog. For example, I am writing this while flying at 33,000 feet over the Atlantic, something that would be impossible with an online editor.

My editor of choice is Marsedit for the mac. I chose this editor because…

  • It is a desktop editor and so can work offline
  • It provides a real time preview of how my post will look when released
  • It gives control over everything from release dates to category and tagging
  • It can manage media such as images, video and audio
  • It allows me to markup content using keyboard shortcuts
  • Its functionality is extendable through the use of scripts and plugins
  • It integrates with every type of blog. This means I can move blogging platform later.

Marsedit

Admittedly a lot of desktop editors provide these types of functionality. It is not really the application that matters, but rather the functionality that allows you to save time.

The biggest time saver in my opinion is the ability to quickly markup posts through keyboard shortcuts. For example, the list above was marked up in a single key press and links have been grabbed straight from safari (no typing at all).

3. Streamline sourcing and uploading images

Probably the most time consuming part of blogging is sourcing and publishing imagery to your blog post. In fact it can be such a painful process that many bloggers give up entirely on using imagery.

Although I can understand this decision, imagery adds a lot to blog posts, increasing user dwell time and engagement.

Fortunately there are tools that help find, capture and upload imagery.

Finding imagery

Most bloggers cannot justify paying for stock imagery. Sure a quick Google Image search will provide you with thousands of images you could use. However, with no licensing information you could easily be breaking copyright.

The answer to this is Flickr because you can search based on licensing. There are millions of creative commons images available on Flickr. These can be used for free as long as you reference the original creator.

However, finding the right kind of images on Flickr is time consuming. That is why I use a program called View Finder. View Finder is a desktop application that allows you to quickly search for imagery that is creative commons. It also makes it easy to add these images to your blog along with the associated image credit.

Viewfinder

Capturing and uploading imagery

Of course in many cases you do not need a photograph. Instead all that is required is a screenshot (such as you can find throughout this post).

There are many tools that provide this functionality. However there are two applications I would like point out in particular.

The first is Skitch. Skitch is a free mac application that allows you to easily capture, resize and upload screenshots. It is by far the most streamlined application for getting imagery into your blog posts. Not only does it upload to your choice of location, it even provides HTML to copy and paste directly into your post.

Skitch

The only problem with Skitch is its annotation tools. If you want to add text, arrows or boxes to your screen capture then you have to endure their horrible styling.

Fortunately there is an alternative to Skitch for those times when annotation is required. Little Snapper has some beautifully styled tools including text boxes, arrows, highlight boxes and more.

LittleSnapper

The only downside of Little Snapper is resizing. You cannot manually resize in the application and then upload to the web. However, when annotations are required the slightly more convoluted process is worth it.

Increasingly adding imagery is not enough. Video is a great way of grabbing users attention and spicing up your blog.

4. Add some video

The problem with adding video is that it is time consuming and the applications are often expensive. Fortunately there is an application called Screenflow that is very reasonably priced and simple to use.

screenflow

Screenflow for the mac is capable of capturing desktop, webcam and audio. Combined with its ability to import external video this makes it the ideal blogging video tool.

Best of all the videos produced using Screenflow look amazingly professional. It has some superb transitions and allows you to do basic animation and effects.

Once you have your video the next question becomes hosting. There are certainly no shortage of options available many of which are free.

However, a word of warning – check their terms and conditions before uploading. Many assert rights over your videos while others like Vimeo only allow your video to be posted to sites free from advertising.

If you care about your video then a paid service like Vzaar maybe more appropriate. Performance is often superior and the player is more customisable. What is more they do not have draconian terms and conditions.

vzaar

An extra tip: When choosing a hosting provider check whether your videos will be available without flash. With devices such as the iPhone growing in popularity it is becoming increasingly important to offer a non flash version.

5. Spread the word and track

Finally, there is no point of having a great blog if nobody sees it.

Increasingly the main way of promoting a blog post is through Twitter and other social networks. However, when you are scheduling posts weeks in advance it is not always easy to remember to tweet about them.

That is why I use a plugin for WordPress that automatically posts to Twitter when the article goes live. This takes the hassle out of monitoring your posts status. Once it has been scheduled you can forget about it.

Wordpress plugins

To be honest there are many more plugins I could mention here. That is one reason I like WordPress so much. It has an amazing plugin community and you can find plugins to do everything from publish a podcast to twitter your posts.

Because social networking sites like Twitter and Facebook are so important, it is not enough to look at Google Analytics to see if a particular post is popular. You also need to see how many times the post is referenced by Facebook, Twitter, Digg and so on.

However, checking these sites manually is time consuming and almost impossible. That is where PostRank Analytics comes in.

PostRank

PostRank Analytics gives you a report on the effectiveness of each blog post. It looks at page views (pulled from Google Analytics) and mentions on social networks. It boils all of this data down into an engagement score rated from 1 to 10.

This is a great tool for tracking the popularity of your posts and identifying what kind of subject matter is popular.

How do you make blogging pain free?

So that is my 5 techniques and 10 tools. What about you? Are you a regular blogger? If so how do you streamline the process to make it less painful. I am always keen to hear other people’s tips and tricks so I can apply them to my own blogging.

Please share in the comments below.

The secret of successful company blogging

Increasingly organisations are publishing a blog. They are perceived as a powerful marketing tool and a great way to engage with customers. However, the majority fail for one simple reason…

Before I reveal the reason why the majority of blogs fail and what makes the select few succeed, I want to explain why I believe institutional blogs are so important.

Why your organisation should blog

An organisational blog has huge potential. Just some of the benefits include:

  • Search engine visibility – Blogs are keyword heavy. This can be a good way to improve your search engine ranking. A well written, useful post will naturally attract users and be placed highly on search engines. Regular posting also encourages search engines to spider your site more often, which means your content is listed faster.
  • Increased links – If your blog posts are interesting and relevant, people are more likely to link to them. For example, another website owner is unlikely to link to a product page for a vitamin supplement. However they may link to a post talking about the benefits of vitamin supplements to health. Third party links not only drive traffic, they also improve search engine ranking.
  • Reaching new audiences – You can also take blog posts and syndicate them. In other words you can allow other website owners to republish the content in return for a link back to your own blog. This is a superb way of reaching users who would never normally visit your website.
  • Generating repeat traffic – If you are blogging regularly and allow users to subscribe either by email or RSS, it can be a great way of keeping users coming back. This keeps your brand in their minds and will increase the likelihood of them completing your calls to action.
  • Gaining customer feedback – Blogs are not just a broadcast tool. They are also an excellent way of gathering user feedback through commenting. You can use this to improve your website and offering.

Google Analytics showing new verses returning users

So if corporate blogs are so effective, why do so many fail? The answer is unbelievably simple.

Why do corporate blogs fail?

Corporate blogs mainly fail for a single reason… the organisations stop posting. It is that simple.

Dead end sign

The question now becomes, “why do they stop posting?” The answer to this is equally simple – blogging is hard work.

Many corporate bloggers start off enthusiastically in the hopes of instant returns. However, as I say in “The 10 Harsh Truths of Corporate Blogging“…

Building a readership is a long term commitment. It can take months for users to recognise your blog as a consistent source of useful information. Only then will they start visiting it regularly and recommending it to others.

It doesn’t just take time, it also takes commitment. That means posting regularly and to a schedule. Users are more likely to visit your blog if they know you release a post on a certain day each week.

The biggest problem however is not the long term commitment or time, it’s consistently coming up with content.

Most blogger start off well but when they do not get support from others with their organisation they begin to falter. They simply do not know enough about their organisation to blog without contributions from others. The problem is that everybody else is too busy with their own responsibilities to write for the blog.

The result is that either the blog dies completely or becomes a graveyard for press releases that nobody cares about.

How then do you keep coming up with content to feed your corporate blog over the long term?

How to keep feeding the animal

Cookie Monster

Believe it or not, if you have the right mindset it isn’t difficult to come up with ideas for posts on a regular basis. It is simply a matter of remembering three principles:

Not all posts need to be long

There is no statutory length on blog posts. In fact it could be argued that longer posts such as this one are less effective because they require greater commitment from the reader.

Do not be afraid to write shorter posts. In fact one of the most successful blogs in the tech sector (Daring Fireball) often consists of only a couple of paragraphs.

If you are busy, write a shorter post. If you have time, write something more in-depth. It is better to write shorter posts more consistently than sporadically writing longer ones.

Keep a list of post ideas

In my post “5 Lists Every Website Owner Should Keep” I wrote…

Blog ideas occur to me all the time. When I am reading a book, watching TV or even in the shower. Rarely am I able to sit down and write a post there and then. That is why I keep a list of blog ideas. I know by the time I come to write something, all of those great ideas will have been forgotten.

By keeping a list of post ideas you avoid panic when the deadline for posting looms. When faced with an empty post your mind often goes blank. Having an existing list of ideas avoids this.

Vary the type of post

Finally, remember that there are lots of different types of blog posts. It is easy to get stuck into one type of blogging and that can seriously limit potential subject matter. Below are just some of the types of blog posts I regularly write…

  • Questions - Asking your audience a question is a great way to encourage engagement. It also significantly reduces your workload because it is the commenters who write the post! You can even write a followup post that highlight the best responses you received.
  • Interviews – Although it can often be hard to encourage others within your organisation to blog, it is easier to get them to agree to an interview. You can either interview them about their area of expertise or do a profile piece on them as an individual. There is also no reason you cannot interview experts from outside your own organisation too. Finally, if you are pushed for time why not record the interview as audio or video? This will save a lot of time writing up your post and also helps to vary the users experience.
  • Case studies – A blog is also an excellent place to post case studies of work your organisation has done. However, be careful to ensure these are not self congratulatory. The emphasis of such posts should be on identifying problems that the reader can associate with and demonstrating how they can be overcome through an example. The focus should always be on the reader and not on your organisation.
  • Multimedia Posts – I have already mentioned how video and audio can be used for interviews. However, this is just the tip of the iceberg. Audio and video combined with photography can be a great way of communicating information, whether it is giving a tour of your facilities or a way of capturing an event you are running.
  • Events – If you do run events these are excellent sources of blog material. Whether you are running conferences, workshops or supplier days there is always something to blog about. If you have speakers, try recording their talks as this makes excellent blog material.
  • Commentary – Another source of inspiration and a way to produce a post quickly, is to respond to what others have written on the web. These commentary pieces tend to short and yet users like them because it highlights other online content they maybe interested in.
  • News – Typically corporate news tends to be inward looking, focusing on news from within the company. As with case studies this can be very self congratulatory and so should be limited. However, you can also post sector specific news that would be of interest to your readers. It is also an excellent way of encouraging repeat traffic because you become seen as the definitive news sources for developments in your sector.
  • Reviews – One easy source of ideas is to review the work of others. Posting reviews of books, software or services is useful to users and often attracts the interest of those being reviewed. It can be a great way of making new contacts and spreading the reputation of your organisation.
  • Hints and tips - Short pieces of advice are great filler posts and easily digestible by readers. They also establish your organisation as an expert with advice to share. This increasing your credibility.
  • Tutorials – Tutorials guide the user through a series of steps to complete a specific goal. Although tutorials have traditionally been used for learning software, they can also be used to help reader complete real world tasks like build a wall or replace a tire. Tutorials often combine imagery and text, although video is becoming increasingly popular. Whatever their form, tutorials always seem popular with users.
  • Lists – Users also enjoy top 10 lists. For example ’10 ways to improve your blogging.’ The main reason for this popularity is that they are easy to digest. A user can glance at the headlines without reading the post in detail. As a blogger, lists are easy to write because they have no complex structure and points do not need to lead from one to another.
  • Resources – Posts that highlight useful resources is both popular and easy to write. You can highlight interesting articles on your own blog as well as elsewhere on the web. You can also point out books, white papers or other types of resources which maybe of interest.
  • Predictions – People are always interested in what the future holds for their sector. Predication post are therefore always popular especially around new year. Although there are risks associated with getting it wrong, these posts do make your organisation appear visionary and progressive in its thinking.
  • Debates – Every sector has issues that divide opinion. Although your organisation should expresses its opinion on its blog, it can also provide an opportunity to put forward different viewpoints. Debate posts will take an issue and outline the various points of view. It then opens the discussion to readers who post in the comments. These types of posts always attract a lot of interest and responses.

The secret of successful company blogging

So the secret of successful company blogging is simple. Don’t give up when you run out of ideas. Instead try changing your approach to blogging and don’t be afraid to keep your posts short (unlike this one!).

Finally, avoid the situation entirely by keeping a list of blog ideas that you can call upon when inspiration run dries.

Ultimately successful corporate blogging is about perseverance.

5 Lists Every Website Owner Should Keep

A post about lists – life doesn’t get anymore exciting than that! Admittedly lists are not the most exciting of subjects but if you are a website owner they could make or break your website. Find out how.

I know, a list of important lists. With a post like this I could just tear the fabric of space time. However stay with me, it might be more interesting than it sounds.

To be honest with you I am obsessed by lists. I keep lists for everything. It’s a problem, I need help. However despite that, I have discovered that when it comes to running a website a few carefully selected lists can be incredibly helpful.

What follows is my list of lists that could make or break your website.

Reoccurring tasks

Let’s start with the most obvious list first – a reoccurring task list. This is a list of those tasks that you need to do on a regular basis to ensure your website is effective. What exactly those tasks are will depend on the type of website you run. However, my list for the sites I run include:

  • Participating in the forum daily
  • Posting blog posts regularly (see below)
  • Sending a monthly email newsletter
  • Recording my daily audioboo
  • Dealing with email enquiries
  • Reviewing site statistics

Your list will include other items. For example I advise that most websites do regularly usability testing (see below).

A reoccurring task list is important because it reminds you that a website needs constant attention. It prevents the site from slipping down your priorities or being pushed out by other work.

Blog subjects

Whether you call it a blog or a news section, most websites have some area dedicated to regularly updated content. However, these sections are often not updated. This is not because the website owner forgets, but because they struggle to generate ideas for content.

Its hard to think up blog posts on the spur of the moment. However ideas will come to you, if you are constantly keeping an eye out for them. That is where your blog subject list comes in.

Blog ideas occur to me all the time. When I am reading a book, watching TV or even in the shower. Rarely am I able to sit down and write a post there and then. That is why I keep a list of blog ideas. I know by the time I come to write something, all of those great ideas will have been forgotten.

My Blog Ideas List

For example this post came from my blog subject list. When I sat down to write this post I didn’t need to come up with an idea. It was already there.

You can make your life even easier by written a few notes on the ideas you have. Then you have even less thinking to do when it comes to writing the post. Again using this post as an example, I already had my 5 lists written down.

Feature ideas

One thing web designers complain about is scope creep. They hate the fact that website owners keep adding new features when a website is being built.

However if you think about it, that is not surprising. When you are building a website you are thinking a lot about the project. It is only natural that you mind comes up with lots of possible ideas.

Rather than dismiss these ideas for lack of time or money, add them to your feature list. This is essentially a wish list of things you might possibly want to do one day.

Boagworld task list

Once your current project is launched you can look at the wish list and work out what to do next.

Not only does this prevent scope creep but it also encourages an ongoing investment in your website.

Marketing opportunities

We all know that websites need promotion. However, it can often be hard to think of how best to promote them. When the moment arrives to do something about promoting our sites, all of our great ideas leave us.

Keeping a marketing list is a great way to combat this problem. If you find a website that covers a similar topic to you, make a note on your list to contact them and ask if you can write for them. Equally if you meet somebody at a conference who could promote your site, make a note to follow up that relationship.

Man holding a sign saying: I am looking for a wife please stop and talk to me

Whatever the marketing idea, write it down. It is then available for when you can act on it. This reduces the mental effort of coming up with ideas. Instead of thinking about how you could market your website, all you have to do is spot opportunities that arise naturally.

Fixes list

Our final list is a fixes list. This will include a mixture of bugs and usability issues.

In his latest book ‘Rocket Surgery Made Easy‘ Steve Krug recommends that you carry out light weight usability testing once a month. This will generate a significant number of usability issues that need resolving.

When combined with browser bugs this amounts to a considerable number of fixes. By adding all of these elements to a fixes list you achieve two objectives. First you ensure nothing is forgotten. Second you can priorities what needs addressing first based on the seriousness of the problem.

Without a list of this nature you can easily become overwhelmed by the complexity and number of issues that need resolving.

Are lists sexy?

Are lists sexy? Of course not. However, they will help you maintain a firm grasp on your websites development, remove the mental load of generating new ideas and ensure nothing gets missed. That may not be sexy but it is effective.

197. Energise your ecommerce

This week on Boagworld: We examine ways to improve the conversion rate on your ecommerce site, review CSS Mastery 2nd Edition and take a look at Zen Coding.

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News

Lessons in simplicity and constraints

I am a great fan of simplicity and constraints. I have written enough about simplicity before so I won’t bore you again. However, unlike most people I enjoy the constraints of a brief and limited timescales.

I was therefore delighted to read a short little post on the 37Signals blog which summed up these two concepts so brilliantly. They wrote:

The easiest way to force the insight of what can be lived without is by playing a game of constraints: You have to ship on Friday, you can’t add more people, you can’t work nights. Fixed resources, fixed time. All that’s left to give is scope. It’s amazing how creative the cuts and sharp the sacrifices become when you’re backed into a corner. It’s when you have to choose that you make the best choices.

In other words constraints force simplicity. This is a mantra I can get behind.

They also end with an important point for website owners:

For every 1 day estimates of a task, there’s a simpler version of that you can do in 3 hours, and an even simpler still you can do in 30 minutes.

So next time you hire a designer and they ask your budget, tell them. This is a key constraint that will influence how the designer builds your site or application.

Making better use of your footer

Fat is fantastic – at least where footers are concerned. For a while now there has been a move towards ‘fat footers’. These contain so much more than the privacy policy and copyright statements of days gone by. Todays footers are full of information. The question is, what exactly should we put into our footers?

Designshack has an excellent post that gives you 10 ways to use your fantastically fat footer.

Some of the ideas are suggestions for content (such as using it for social media links or ‘about me’ content), while others are design ideas (such as using illustration or animation).

Personally I use footers for two purposes:

Secondary Content - Additional information that is not apart of the main content on the site. For example in the case of Boagworld this includes a blogroll, great content on other sites and stuff I am up to. This isn’t really apart of the boagworld blog. Its extra content readers might be interested in.

Calls to Action – I think footers are a great place to put calls to action. For example on the Headscape website, we have the contact form at the bottom of the page. Hopefully once people have read our compelling content they will be inspired to complete the form. 37Signals used to use a similar approach on their own website.

How to guarantee an improvement in your conversion

Later in this show we talked about ideas that might improve the conversion rate on your website. However, if you want a certain why of improving your conversion rate (or your site in general) then read: An Introduction To Website Split Testing.

Split testing (otherwise known as A/B testing) is the process of showing different users different versions of your site. You then monitor how these different versions affect user behaviour in order to find the best solution.

It is a guaranteed way of finding the best solution through a process of trial and error.

However despite its success, few website owners use the technique. I think it is generally perceived as time consuming and expensive.

Although it does take time to produce multiple versions of an idea and test it, actually running the test is fairly inexpensive. In fact Google provides a split test tool that is absolutely free. Also, there is no reason not to split testing an approach before you roll it out. After all it has already been built anyway.

To learn more about the benefits of split testing and how to get started, definitely read this post. It will inspire you and set you on the right path.

How to make sure you’re regular… at blogging

When I write about communicating with your audience in the Website Owners Manual I say:

The key is regularity, rather than frequency. Users should come to expect your communications. Communicating on an ad-hoc basis can be damaging, especially with blog posts.

This is a tone echoed in a post on ProBlogger this week. Tips on How to Keep Your Blogging Regular, emphasises the importance of regular posting before giving 5 ways to ensure you keep the habit up.

These include:

  • Don’t bite off more than you can chew
  • Regularity is more important than high frequency
  • Under promise and over deliver
  • Build a schedule
  • Have someone or something manage you

After six years of blogging, I can say I agree with each and every one of these points. This is great advice if you are blogging on a personal site. However, it is crucial if you are running a corporate blog. Read and take note.

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Feature: Increase your ecommerce sales

This week’s feature comes from a blog post I wrote some time before Christmas. It looks at 8 ways you can increase your ecommerce sales using as an example a site we have worked on called Wiltshire Farm Foods.

Read the original post: 8 ways we increased ecommerce sales by 10,000%

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Reviews

CSS Mastery 2nd Edition by Andy Budd

Read the CSS Mastery 2nd Edition review

Zen Coding

Read the Zen Coding review

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After 200 episodes is it time to change Boagworld?

With the 200th episode of Boagworld only 5 weeks away we are asking ourselves whether it is time to change the show. What do you think? Update: Introducing ‘Boagworld Bitesize’.

If you have been unfortunate enough to hear the early episodes of the podcast you will know how much it has changed. However, with the 200th episode coming up we are thinking about changing again.

Update: We are pleased to introduce Boagworld Bitesize

Thank you all so much for providing your feedback. Although opinion has been split, it has still been very helpful.

After a lot of thought we have decided to introduce a new version of the podcast following the 200th episode.

This will not affect the current show that will continue to be released every Friday. However, we recognise that not everybody finds the current show to their taste:

  • Some find it too long
  • Others get annoyed by the banter (especially at the beginning)
  • Others are only interested in specific parts of the show (e.g. the interviews)

We are therefore introducing ‘Boagworld Bitesize (itunes linkRSS link)’, which will be released three times a week. Each ‘Bite’ will be approximately 20 minutes long and will include one of the three sections of the main show. For example a ‘bite’ could consist of the news, an interview, a feature or a review.

This gives you the listener a choice. You can either subscribe to the existing show which is normally about one hour long. Or you can subscribe to the shorter ‘bites’. You also have the option of just downloading whichever ‘bite’ takes your fancy.

Hopefully this will increase our audience without alienating existing listeners :-)

Original Post:

A lack of time

We still believe passionately in audio podcasting. It allows people to consume content in places where it would otherwise be impossible. For example, you cannot watch a video podcast while driving a car, or read a blog post working out at the gym.

However, the primary reason for people not listening to the show is that they do not have time. Unless you commute everyday it’s not easy to find an hour to listen to a full show.

Three shows for the price of one

Therefore we are considering segmenting the show. Instead of you getting a one hour show each week, you would get three, 20 minute shows.

Each show would be associated with a blog post. So for example on any given week you might get:

  • One news summary post/show which rounds up the big stories of the week.
  • One interview with a web personality.
  • One review of an application useful to web designers or website owners.

Other weeks might include a feature instead of an interview, or a listener question instead of a review.

This would enable people to pick and choose what they listen to. If you only had 20 minutes to spare in a week you could listen to the news. However, if you already read a lot of blogs (and so are up on the news) you could listen to the interview instead.

You would also have the option to read any segment instead of listen to it or download all three and effectively get a complete show similar to the one you get today.

So what do you think?

Of course we don’t want to do this if you guys hate the idea. This is for your benefit not ours. In fact it would he harder work for us!

Should we change it? Would you like to listen to the show but don’t have the time? Let us know your thoughts in the comments below.

One last point. If you comment below please say whether you listen now or not. It will help us understand where you are coming from.

4 ways to bring new life to old WordPress blog posts

If you want to create a content heavy, sticky website then a blog can feel like the wrong tool. Overtime some of your best content can get buried. Fortunately there are 4 ways you can breath new life into these old posts.

Who came up with the format for blogging? Whoever it was, they are an idiot! To be fair, they probably never envisioned blogs being used in the way they are today, but that is not the point :-)

The problem with blogs is that they are time based. You write a post, it appears on the homepage and then overtime it is replaced by more recent posts and is sentenced to the black hole of your archive.

Admittedly somebody might stumble across the post via a search engine. However, generally speaking it has vanished.

This is a shame for a couple of reasons. First, it maybe a great post. The world should know if it is. Second, it means users only ever see one or two pages of your blog and are gone. Not what you would call a sticky site!

Google Analytics bounce rate graph for Boagworld - April 2009 - 74% bounce rate.

If like me you run a blog, the chances are you have an unacceptably high bounce rate.

What then can be done? Well, I have implemented four strategies that appear to be working.

1. Theme Posts

The first approach I had some success with, are theme posts. It is an idea I pinched from ProBlogger. They describe theme posts as:

Posts or pages on your blog or site that revolve around a single theme.

Essentially, you pick a subject you have written about on a number of occasions. You then create a single article that highlights the various archived posts on the subject.

For example, not long ago I produced a theme post on web copy.

An example theme post from boagworld

This essentially draws the users attention to archived content that would not otherwise be viewed.

2. Related Posts

The second approach I use to reduce my bounce rate, is showing related content at the end of each new post.

Again this highlights content in my archive, but also provides the user with a next step once they have finished reading. This is the moment when they are most likely to leave, so anything you can do to keep their interest is worth trying.

Example of related posts

If you are a WordPress blogger then related posts could not be easier to setup. There is an excellent plugin called Similar Posts that will have you up and running in minutes.

Similar posts admin screen

3. Embedded tags

The problem with related posts is that users do not always spot them. Research shows that if you want users to see a link it is best embedded within the content itself, not in a sidebar. One way of doing this is through inline tags.

Blogs have supported tagging for a long time now but they have traditionally been displayed either as a list or a cloud, separate to the main content of the post.

Inline tagging turns occurrences of a tag word into an active link that takes the user to a list of other posts tagged with that word. This is especially sticky, but also has SEO benefits.

An example inline tag

Of course there are two problems with this approach. First, it requires you to have tagged all of your posts. Second, you need a way to turn these tags into links.

Once again a WordPress plugin comes to the rescue. This time it is a plugin called Simple Tags. This incredibly powerful plugin allows you to do pretty much anything with tags. Among its many features it will turn a tag into a link. However, more impressively it will automatically suggest tags for every post in your entire blog.

However, one tip before you try this. Tag as many of your posts manually as possible in order to give the plugin some tags to work with.

Then in settings make sure the Tags Database checkbox is selected. This means the plugin will use your own tags as a starting point, and significantly improve the quality of the tags it creates.

Simple Tag Settings

Simple Tags offers a whole range of additional features including:

  • Tag management
  • Mass editing of tags
  • Better tag clouds
  • Tags for current post
  • and more!

4. Redesign your homepage

My final piece of advice for making your blog stickier is to redesign your homepage.

Traditionally blogs show an arbitrary number of the most recent posts on the homepage. However, this does little to expose content in your archive. Once a post falls off the homepage it is gone for good.

Your homepage should highlight a variety of posts. The Boagworld homepage displays teasers for the 4 latest posts as well as a number of my latest podcasts and 5 of my most popular posts.

The latter is achieved using another WordPress plugin. This one is imaginatively titled Popular Posts.

Configuration screen for popular posts

As with Similar Posts it comes with a host of configuration options including how many posts to display and a number of filtering tools.

Any other suggestions?

Without a doubt these four suggestions have made a significant impact on my bounce rate and page views per user. However, there is always more that can be done. Add your suggestions to the comments below…

191. Ecommerce Lies

On this week’s show: Marcus explains how podcasting and blogging can support your business and Paul exposes the top ecommerce lies.

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Housekeeping

If you are considering going to Future of Web Design New York on the 17th November then you will be pleased to hear that we have managed to get you a 15% discount.

I went last year and can honestly say it was the best conference I have ever intended (although the hype around the election might have helped!).

To claim your discount just enter the code ‘boag15′ at checkout.

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News

Does aesthetics need to be compromised for the sake of usability?

As you will know if you have followed me for any length of time, I have great respect for usability expert Gerry McGovern. We work on similar projects and share a similar view of the web.

However, this week I parted company with Mr McGovern over his most recent post “Why web links are calls to action.”

In it he wrote:

It’s hard to read what Dustin writes on this black background; gave me a bit of a headache actually. But that’s okay. I had a great overall experience of the page because its black background communicated an important emotional, aesthetic thing to me.

Seriously, it’s a bit of a pity Dustin makes it so hard to read his stuff because what he has to say is quite interesting.

Later he went on to attack designers for their dislike of underlines.

Isn’t it amazing how many designers hate underline? They think it’s ugly, that it takes away from the look of the page.

Finally he reached the crux of his argument:

Have you read any grey books recently? I mean, have you read any books that use grey text or that have black backgrounds? Or, for that matter, have you read any print newspapers or magazines that use grey text? It’s well documented that it’s harder to read on a screen than in print. So why do designers deliberately create webpages that make reading even harder? Simple, really. Many web designers are more concerned with how the page looks than how it reads and functions.

In essence Gerry seems to be arguing that aesthetics should always take second place to usability. I disagree with this. It depends on the type of site. On some sites it is important to communicate more than information. Some websites are about conveying emotion and feeling too.

As for particularly targeting black backgrounds and underlined links, this is entirely unjustified.

Black backgrounds can (if done right) actually aid usability. Contrast is the issue here, not the colour of the background. As long as there is sufficient contrast a black background can actually reduce eye strain caused by white light, aiding on screen reading.

An example of a black background website with high contrast text

As for underlined links, I again disagree. Although I think it is important to underline links I tend to use border-bottom rather than text-decoration:underline. The problem with the latter is that the line intersects descenders making words hard to read, especially for those with cognitive disabilities. Not using underlines in their traditional sense actually aids readability.

An example of descenders intersecting underlines

The idea that most designers do not care about usability is incorrect. We care passionately. However, we do not always solve these problems in the way that usability consultants would prefer. Instead we try to balance aesthetic considerations with usability. We care both for how the page looks and how it functions.

So what do you think? Do you believe that designers care more about aesthetics than usability? Post your thoughts in the comments.

Explaining user experience design

Let’s face it, we all dress our jobs up in fancy terminology to justify our existence. That is fine until those paying us no longer understand what we are talking about.

Okay, so I am exaggerating to make a point. Sometimes we use our own terminology because we need short hand to explain complex ideas. However whatever the reason, it can get in the way when communicating with clients.

That is where the latest A List Apart post comes in. Entitled ‘Can you say that in english: Explaining UX research to clients‘ it does exactly what it says on the tin.

I want to recommend you read this article for three reasons:

  • If you are a somebody who needs to deal with UX people, this post proves an excellent introduction into what services they provide and the terminology they use.
  • If you are a UX person the post provides valuable advice on how to better communicate with clients.
  • If you have just started doing UX work this article may introduce you to more techniques. For example: have you previously heard of Contextual Inquires or Diary studies?

If you are looking for a great introduction to user experience design written in plain english, this is not a bad place to start.

The importance of typography

Typography is playing an increasingly important role on the web. Browser manufacturers now almost universally support font-face and there are a number of organisations such as Typekit and Fontdeck who have overcome the legal challenges surrounding the use of type online.

Unfortunately few fully understand the power of typography. Even web designers have become so used to working with a limited number of fonts that they have forgotten how evocative a great font can be.

There are loads of great resources about type on the web. Howeve, if you are looking for a post to get you started and demonstrate the power of type, I would recommend Jennifer Farley’s post on Sitepoint.

This isn’t a post that teaches you how font-face works. It isn’t even a post that explains how to create great typography. Instead it aims to excite you about the potential and power of great typography.

If you are a designer who rarely considers typography in any depth, then I highly recommend this post. If you are a website owner or developer who doesn’t ‘get’ all the fuss surrounding web typography, then I would also recommend you check this post out.

Website maintenance tips

Our final news story for today is an eclectic post from Smashing Magazine looking at website maintenance tips and tools.

It is a useful post because most of us are better at building websites than we are at maintaining them. After all, it is much more exciting to build a new feature than it is to carry out maintenance.

The article includes:

  • Advice on keeping content clean
  • Tools and advice on repairing your site
  • Information on browser compatibility testing
  • Help creating clean HTML, CSS, and Javascript
  • Guidance on ensuring accessibility
  • A look at HTML5 and CSS3
  • How to optimise your site for speed
  • Advice on commenting code
  • An introduction to SEO enhancements
  • Information on stats and analytics
  • How to incorporate user feedback

As I said – a somewhat eclectic mix. However, it is certainly worth a read if you are responsible for maintaining a large website over time.

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Feature: The Biggest Ecommerce Lies and How to Avoid Theme

I am amazed at some of the advice I read about building successful ecommerce sites. I seriously wonder who writes this stuff! In this week’s feature I debunk 5 common myths.

Read the biggest ecommerce lies and how to avoid them

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Listeners feedback: Does blogging/podcasting win you any work?

Got the following question from Dave Smith:

Basically I’m interested in whether your Podcast and Blog generate any enquiries that result in paid work/projects for Headscape?

Recently we created FindMeByIP.com and it generated what is – for us anyway – a considerable amount of traffic for the Blog on our website. However, despite the tens-of-thousands of hits generated, we’ve only received 1 enquiry regarding new work. ONE!

What I want to know is whether you’ve devised any strategies for converting Blog/Podcast traffic into paid work projects for Headscape.

If not then how can you justify the obviously considerable amount of time and effort you put into your Podcast and Blog? What provides return on investment?

I’d look forward to any ideas/thoughts/suggestions that you might have.

The simple answer as to whether the podcast and blog generate any enquiries that result in paid work is yes. Blogging and podcasting have become the principle method that we use to market Headscape. We wouldn’t do it to the level that we do if it wasn’t a successful method of winning work.

Patience

I happened to notice recently that the first ever podcast went out in 2005 with Paul creating written articles prior to that. It took at least a couple of years before we started to notice that the majority of new prospects were discovering us through the blog and podcast.

There’s a couple of important points to note here:

  • The majority of Headscape’s work comes from existing clients and referrals. It did then and still does now. I don’t think the blogging/podcast model alone would have been able to support us in the early days when our client list was a lot shorter.
  • We’re not ‘scientific’ about ROI. In other words, we don’t get hung up about effort spent on marketing versus the amount of revenue coming in from it. It’s either working (or improving) or it’s not. If it’s not then we’ll try something else. Personally, I don’t think it’s a numbers game. For example, what if that one enquiry that Dave mentioned was from a huge client?

Perception

Even though we have always been completely ‘up front’ about the benefits that the podcast brings to Headscape, Paul didn’t start it with commerciality in mind.
Paul is a born blogger. He is a person that needs no encouragement to experiment with stuff and then share his thoughts with all and sundry. The fact that it has benefited our business is great and led the rest of us to encourage him to do more and more.

I’m not suggesting for a minute that Dave (and his colleagues’) blog is in any way forced but, and here’s the clincher, it sits on the company website. There is an instant connection between the blog and the company that may – probably sub-consciously – deter readers because they feel they are being sold at.

We used to write articles for the Headscape site and we’d send out regular email newsletters alerting subscribers to new articles. This was not successful, I believe, for the reasons highlighted above.
Boagworld started as Paul’s personal blog. And, I’m guessing, for the vast majority of readers and listeners it still is very much Paul’s site. They put up with the odd reference to Headscape but basically they’re not interested and never will be.

Influence

Though we have had a few website owners follow the show and hire us directly, the majority of the work that we win via the podcast is through listeners influencing their bosses. It took us a while to realise this.

When Boagworld started we felt it was important to focus the show (and blog) on website owners and not designers and developers. And though this focus remains important and provides a differentiator to other ‘tech’ blogs and podcasts, we now understand that both audiences are important to us.

Entertainment?

Mentioning differentiators, I think the fact that we do a podcast (not just a blog) is significant as well. It gives our audience a chance to get to know us far more than through articles alone. I have mentioned before that I think one of the biggest questions a potential client has before hiring an agency is ‘can I work with these people?’ I think the same applies for an in-house designer or developer who wants to make a recommendation to a boss. They need to feel that they can completely trust the team they are recommending and I think that’s more likely if their connection with you is via a (long running) podcast.

Our ‘style’, though it has its detractors (!), has kept people listening for nearly 200 shows. I guess what I am saying is that though of course high quality, relevant and up to date content is paramount to a successful podcast or blog, making it entertaining is also imperative. There are those that would completely disagree with my previous sentence – they don’t listen to Boagworld…

Conclusion

In conclusion, I think that the most important element to a successful blog or podcast is that it’s not being done simply as a vehicle to try and win work (or sell products etc). It has to be something you would do anyway. Of course, seeing positive results from a blog (as we have) will encourage more time being dedicated to it, but it shouldn’t be the reason to start in the first place.

Paul has talked in the past about one of the keys to blogging being consistency and regular posting. If you see blogging as a chore then chances are you won’t produce consistent or regular work.
In Dave’s case, along with considering moving the blog away from the company site, I think patience is the key as it appears they haven’t been doing it long.

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Image Credit: MarS

182. North and South

On this week’s show: Molly talks about the future of web standards. Paul explains the differences between print and the web, and Ryan asks if job titles matter.

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Being a better blogger

These days blogging has become an important tool for most organisations. Although I have written about the Harsh Truths of Corporate Blogging, I have said little about how to actively improve your corporate blog. I therefore want to draw your attention to two excellent articles that were published this week:

  • A Simple Way To Funnel New Traffic & Sales From Buried Blog Archives – One of the problem with blogging is that old posts get buried over time. Because of the way blogs are structured older posts normally receive very little traffic. This article suggests a couple of good solutions. First it recommends editing older posts so they are suitable for republishing via sites like Ezine Articles. Second, it recommends turning your better posts into PDF reports. Strangely this seems to significantly increase their creditability.
  • Do Long Blog Posts Scare Away Readers? – One thing I struggle with is the length of my blog posts. After all copy for the web should be short, right? Well not according to this article. Using movie lengths as an analogy, this post argues that it is not length that matters but ‘tightness’. A good blog post should be exactly the length it needs to be in order to effectively communicate its point. Not a word more.

If you are a blogger, both of these posts are definitely worthy of your attention.

Demystifying the “duplicate content penalty”

So Google have posted an article in the attempt to put peoples mind at easy about duplicate content on their websites, and whether or not Google penalises you for doing so.

The article goes through how Google filters duplicate documents by grouping them together reduce redundancy when searching.

They summarize with:

Having duplicate content can affect your site in a variety of ways; but unless you’ve been duplicating deliberately, it’s unlikely that one of those ways will be a penalty. This means that:

  • You typically don’t need to submit a reconsideration request when you’re cleaning up innocently duplicated content.
  • If you’re a webmaster of beginner-to-intermediate savviness, you probably don’t need to put too much energy into worrying about duplicate content, since most search engines have ways of handling it.
  • You can help your fellow webmasters by not perpetuating the myth of duplicate content penalties! The remedies for duplicate content are entirely within your control.

The general gist of the article is, if you deliberately post duplicate content in an attempt to rank higher on Google they will penalise you, but otherwise you don’t have anything to worry about.

7 common design mistakes that clients love

Although our next post is aimed at web designers I think it is just as important that website owners read it too. Entitled “7 Common Design Mistakes That Clients Love” it puts together a series of carefully constructed arguments tackling the more common design mistakes requested by clients. The list includes:

  • Scrimping on photography
  • Wanting a Flash intro
  • Too much information
  • Using white text on a black background
  • Wanting the logo bigger
  • Ripping off someone else’s logo
  • Wanting a terrible font

The arguments against each of these atrocities are a nice mixture of referencing research, quoting stats and simple effective communication. If you are a designer this article will help you better articulate why these things are wrong. If you are a website owner it may go someway to explaining why your designer gets so grumpy when you suggest any of them!

How To Give A More Exciting Presentation: A Note To Speakers

Our final story is courtesy of Inayaili de León over at the Web Designers Notebook and it’s stemmed from her recent attendance at dConstruct.

Yaili shares her advice to conference speakers on the do’s and don’t of a good presentation.

She goes into these points in detail so read them in detail there, but to summarise her do’s are:

  • Make us Laugh
  • Ask questions that we had never asked ourselves
  • Make controversial remarks
  • Be practical
  • Sprinkle your presentation with interesting facts
  • and use multimedia

She then goes on to explain her don’t and offers a selection of emergency tips to recover a dieing talk such as bashing Micrsoft and loading up a LOLCat (which always get a laugh).

It’s a thorough article offering good advice and she also links to some examples of well presented talks to learn from, so if you’re planning on presenting in the future it’s well worth a read.

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Interview: Molly Holzschlag on the future of web standards

Being transcribed…Thanks goes to Todd Dietrich for transcribing this interview.

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Listeners feedback:

Moving from print to web

Jake Knight writes: What are 5 things you would want any print graphic designer to know first and foremost about designing for the web?

I think the differences between the web and print causes a lot of confusion, not just among designers but also clients. The problem is that in the early days of the web a lot of work went into making the web behave like print and this led to the table based designs that have proved so problematic since.

In reality, although there are some similarities between print and the web, there are also a lot of differences. Narrowing down the list to just five things is hard. However, here are the issues I believe cause the most confusion especially among clients:

  • Lack of control – When developing a design for print you can guarantee that everybody will have the same approximate experience. Each copy of a design will be identical. However, that is not true of the web. Differences in browser, resolution and countless other factors means that everybody will have a slightly different experience. Accepting that is key to producing a successful website.
  • The scrollbar – Print designs do not come with a scrollbar. Typically a reader of printed design can view the entire design in one glance. Even if they cannot the designer knows exactly the point at which readers will need to turn a page or unfold the design. On the web, designers do not have this luxury. There is no way of knowing what the user can see in a single glance and this has a fundamental influence on the way we design.
  • Lower resolutions – Print designers are mostly used to working at 300-600dpi. On the web we are limited to 72dpi (generally speaking). This seemingly minor difference has profound consequences on the selection of imagery, use of typography and application of logos. An image, font or logo that works beautifully in print can become unreadable on the web because the lower resolution pixelates graphical elements at smaller sizes.
  • Colour – While colour in print is produced by the application of ink on paper, on the web it is produced through projected light. This means that colour will be reproduced differently on screen. Typically this means that dark colours become darker and light colours become lighter. This can often mean that corporate colours need to be adapted to work online. For more information on this read Jason Santa Maria’s excellent article Cheating Color.
  • Interaction – Finally it is important to remember that the web is an interactive medium with more in common with software design than print. Users are required to click links, enter data and interact with applications. It is not the passive experience of reading. Although print and web design share a lot in common, a print designer will have to considerably expand his skill set to accommodate these interactive elements. Learning about user experience design is key to the role of web designer.

Obviously this is only the tip of the iceberg but hopefully it demonstrates just how different the experience of designing for the web is. Something that clients in particular need to be aware of.

The importance of job titles?

Hi Paul and Marcus, I work for a 8+ people studio that develops websites. My job title is “developer” and I do tasks from chopping up a design and turning it into HTML, then adding it into our CMS, and then adding content. I will then help clients by supporting them on their website and helping them add future content.

I am quite happy in my job, but I know that if I ever want to apply for a new job, the job title I have is very important. I am worried that my job title is not specific enough to my skills, do you think I should change it to something that sounds more representative, as “developer” could lead someone to believe I only do small tasks.

I think the question of how important job titles are is one for much debate, however there is an obvious requirement for people in any industry to have an appropriate title that describes what they do, the problem is peoples definitions of what a particular title means can be extremely varied.

To add to the confusion there are often multiple variations of the same title. For example my definition of a Front-End Developer is someone who codes HTML, CSS and javaScript, however this same role is often labeled as:

  • Front-End Engineer
  • Client-Side Developer
  • Client-Side Engineer
  • or simply Developer

The same goes for Back-End Developers i.e. people who code in a server side language such as PHP or Ruby. Again the list of variants can be endless:

  • Back-End Engineer
  • Server-Side Developer
  • Server-Side Engineer
  • or again simply Developer

So if your job title is Developer, which discipline are you or do you do both?

I don’t have a definitive answer to this question, however things certainly become much clearer when you specialise in a certain area, for example:

  • javaScript Developer
  • PHP Developer
  • Front-End Developer

To answer your question though, your job title isn’t as important to potential employers as you may think. When you apply for a new job they will look firstly at your portfolio and whether you can demonstrate the skills that they require. Instead of picking a job title that you think potential employers would like to see, pick one that is actually relevant to what you do and have a good portfolio to back it up.

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181. Interview or death

On this week’s show: how to avoid design by committee, why you shouldn’t bother submitting to Digg and how to specialise in being a generalist.

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Housekeeping: .net awards

Boagworld has once again been nominated for the ‘Best Podcast of the Year’ in the .net Awards. In case you did not know the .net Awards celebrate the best in web design and development, and are brought to you by the world’s best-selling magazine for web builders – .net.

The winner of the .net awards is chosen by a panel of judges and a public vote. I would therefore very much appreciate it if you would take the time for vote for our podcast.

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News

The 7 deadly sins of blogging

I few weeks back I wrote a post entitled “10 Harsh Truths About Corporate Blogging“. The idea was to highlight bad practice in the way many organisations approach blogging. This week sees the release of a similar article entitled “The 7 Deadly Sins of Blogging“. Interestingly even though both articles tackle very similar subjects in a similar way, both of posts raise very different issues.

According to the article on Copy Blogger the 7 deadly sins of blogging are:

  • Selfishness – Focusing on what you want from your readers rather than what you can give them.
  • Sloth – Not being willing to put in the work that is required to run a successful blog.
  • Impatience – Expecting to see instant returns on the time invested in blogging.
  • Lameness – Producing poor quality uninteresting content.
  • Identicality – Copying the blogging styles of others rather than finding your own voice.
  • Irrelevance – Writing about something nobody is interested in.
  • Boorishness – Being that guy who just won’t shut up about his pet subject.
Its a good list and one that really makes you think about the way you approach blogging. However, ultimately I think it all comes down to the authors first point, selfishness. As she puts it – if you want to run a successful blog you need to:
Give. And then tomorrow, you give some more. And the next day, you give more.

UX Design – Myths and consistency

There are two user experience posts that I particularly want to mention this week.

The first deals with the lack of consistency users experience online. The post asks “Should There Be a United Set of Styles For Web Interfaces?” The author argues that operating systems encourage a degree of consistency by providing standard interface elements that can be easily utilised by third party developers. Generally speaking most mac apps use the OS interface elements and the same is true for windows.

The author goes on to propose that CSS 3 provides an opportunity to standardise the rendering of form elements across browsers so that whether you are viewing that element in Firefox or Safari it will look the same.

Although I like the concept it falls down on a number of levels…

  • CSS3 is not supported by IE6 at all.
  • Even in other browsers CSS3 support varies, meaning that the elements wouldn’t be consistent anyway.
  • In my mind using different browsers is like using different operating systems. You tend to only use one at a time and so consistency is not a high priority.
That said consistency is important. However, I think getting consistency across a single site is a more pressing aim, and one that many website fail miserably at.
The second post on user experience is far more practical and frankly useful. Entitled “Top 10 UX Myths” it blasts apart many of the common misconceptions about UX design. My personal favourites are:
  • People don’t change – Just because users didn’t scroll in 1994 doesn’t mean they don’t now!
  • Design to avoid clicks – Sometimes it is better to ask a user to click more than overwhelm them with too many options.
  • People know what they like - You cannot blindly give people what they ask for. Often there is a difference between what they think they want and what they actually like.

If you are a website owner I highly recommend you read this. If you are a UX designer than check it out. It will make you smile!

Typography – Stats, facts and sizing

There continues to be a lot of buzz around web typography this week with 3 posts/sites I would like to quickly mention.

Typographic Design Patterns and Best Practices

This is a Smashing Magazine post that researches 13 web typography questions. It addresses issues such as most frequently used fonts, the average size of body copy and how often links are underlined.

Although it is always interesting to see what others are doing, it is important to remember that just because a lot of people are doing something that doesn’t necessarily mean it is a good idea.

CSS Font-Sizing: a Definitive Guide

This Sitepoint post tries to bring clarity to the confusing world of CSS font sizing. As anybody who has worked with CSS knows, setting font sizes is not as straightforward as it should be. This post lays out the various options and then recommends an approach.

Obviously there are no absolute answer when it comes to this subject. However, this post does recommend some good practice and helps you understand the problems surrounding font sizing.

Typedia

This newly launched site  is essentially Wikipedia for type. This shared encyclopedia for type attempts to classify, categorise and connect fonts.

The site has a powerful search facility that allows you to search for fonts by foundry, typeface, designer and more. It also helps you better understand typography and has growing little community where you can discuss type (among other things).

If you are a typography geek, this is definitely worth checking out.

Volume does not equal success

Are you desperate to get on the homepage of Digg? Do you crave to be number one on Google? Do you monitor your visitor stats and page views continuously? If so, then I recommend you read Gerry McGovern’s latest post “Volume is the wrong way to measure web success .”

Gerry says you are looking in the wrong place if you want to measure the success of your website. He argues that it is not the number of visitors that matter, but whether you are providing users with what they need. In fact he even argues that an obsession with volume can be damaging to a site:

Measuring success based on volume encourages bad practice. The search engine optimization industry is often a prime culprit of such bad practice. A search expert I met once refused to remove out of date and clearly wrong and misleading pages from the site he was involved with because it would reduce search traffic volume.

For too long we have belonged to the Cult of Volume when it comes to measuring whether a website is successful or not. For an increasing number of websites, high volume traffic reflects the website’s failure to help customers quickly complete the tasks they came to complete.

Perhaps it is time to stop looking at volume as a measure of success and look instead to the completion of calls to action. Did users complete your contact form, signup for your newsletter or buy your product. In other words, did your website meet your business objectives and the needs of your users?

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Feature: Hold stakeholder interviews now or pay later

Committees are the kiss of death to any web project. Give the kiss of life to your dying project with some one-to-one interviews.

Read ‘Hold stakeholder interviews now or pay later’

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Listeners feedback:

Specialise in being a generalist

Colin writes: I’m a former web design company owner – I worked initially as a freelancer, the business grew quite quickly, I took on staff, and then gave it all up. The reason was because I couldn’t decide what role to focus on and ended up doing the vast majority of the work.

Web design and development seems to be a seemingly endless list of skills – but how do you decide which direction to go down, and how do you stay up on technology?

What if like me, i’m a jack of all trades, but master of none? What can I do to help me decide where to focus my efforts?

There is certainly a big push towards specialising. This is especially true if you are a freelancer looking to stand out from the crowd. However, I do not agree it is always true. It certainly hasn’t been for me.

I was once in a very similar position to Colin. When we started Headscape I was responsible for all the design and development we did. We began to grow by simply taking on more generalists like myself. However, the point came when we started to employ specialists. As the roles started to fragment I felt the need to make a decision. Just like Colin I asked what role I should adopt.

In the end I made the decision to specialise in being a generalist. With so many of the top level designers and developers specialising I saw an opportunity to maintain a broad overview. We had specialists within the company and so there was little need for me to personally specialise. By remaining a generalist I had the opportunity to improve internal communication, identify new areas worth exploring and have enough knowledge to speak intelligently to our clients on most issues.

My level of knowledge in any particular area varies depending on my personal interest. For example, I know only a little about flash development or server side coding. However, I know enough to get by and identify any potential problems.

I understand the need to specialise if you are a freelancer. However, if you are running a small agency who are employed to provide the complete solution to clients, then I think there is a need for you to be a generalist.

Sites like Digg are not worth your time

Mike asks: Should blogmasters submit their posts to digg and stumbleupon, or should we let our users submit them for us?

I don’t think there is a right or wrong answer to this question. However, personally I leave it to users to submit for me. The reason why? – I don’t think social sites like digg or stumbleupon provide much in the way of valuable traffic to my blog. They are simply not worth my time and attention.

It is actually not that easy to drive a lot of traffic to your blog through these sites. Sure, we have all heard about the Digg effect. However, getting highly ranked is hard. It is the submissions of a few prominent Diggers that dominate the homepage. The chances of your post getting picked up are relatively slim unless you happen to post silly videos or breaking news.

Even if your post is fortunate enough to gain a high profile on these site, the quality of traffic is low. The users visiting your site are interested in only one thing – the particular post. They are not interested in who posted it or the site it is hosted on. The chances of them turning into regular readers is almost zero. The chances of them completing a call to action even lower.

In my opinion it is better to take the time you would have spent submitting your post and invest it in making that post really stand out from the crowd. If your content is outstanding it will naturally attract an audience.

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178. Bad Blogging

On this week’s show: We look at the harsh truths of corporate blogging, ask how luxury products can be sold online and discuss whether it is the role of a web designer to challenge a client’s business model.

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The Do’s and Don’ts of Dark Design

“Users will spend considerably less time viewing a website with a dark background than one with a light background” – When you hear statements like that you may dismiss the idea of using a dark design. However in reality, I believe there are a place for dark designs. Dark designs can look elegant and extremely striking. And although not always appropriate, there are times when they are the right solution for a site.

Screen shot from Trozo Gallery

The question therefore arises – how do you get a dark design right? How do you avoid dwell time plummeting? The answer lies in a post from Web Designer Depot entitled “The Do’s and Don’ts of Dark Design.”

The post identifies several techniques for ensuring that a dark site is both readable and appealing. These include:

  • Including more white space (or should I say dark space)
  • Ensuring text has ample kerning and leading
  • Getting the text contrast right
  • Choosing the right fonts
  • Using minimal colour schemes

The post also asks when a dark design is appropriate. The conclusion – if you require your site to appear elegant or creative. The author then goes on to show some stunning examples of both.

If you are considering using a dark design or do so already, this article is definitely worth a read.

The Content Conundrum

Sometimes I feel like a stuck record. On last week’s show I talked about Art Direction (again!) and I have also written about the importance of copy-writing many times before. This week I want to highlight a post from Boxes and Arrows entitled “The Content Conundrum.”

In some ways this article feels like a rehash of many previous posts and repeats the same old mantra:

  • Include copy editors from the beginning of a projects life cycle.
  • Do not use dummy Latin text.
  • Work closely with content providers.
  • Start treating content as important.
However, there are a couple of ways this post really stands out from the crowd.
The first is that it shows a brilliant example of where things can go wrong. It compares a signed off design comp with what was actually built. The difference is striking and one that will resonate with any designer. The amount of copy has doubled and the usability breaks down as a result.
A comparison between an approved page design and the final page live on the website
However, the most striking thing about this post is that instead of simply moaning about the state of art direction, it actually proposes some solutions that can be practically implimented by any designer. These include:
  • Look for ways to remove unnecessary content.
  • Endeavour to use information graphics and visualisations instead of copy.
  • Write some content yourself even if it isn’t perfect.
  • Seek ways to collaborate with content providers.
  • Use real content (even if it is not the final content) in visual mock-ups.

This article recognises that we are facing big challenges but instead of offering big solutions that cannot be practically implemented it suggests little changes that all designers can make to improve things.

So You’re Thinking About Becoming a Designer

I know a lot of those listening to this show aspire to be designers. If that is you check out “So you’re thinking about becoming a designer” that catalogues the responses of a number of designers, when asked to complete the following statement:

So you’re thinking about becoming a designer? If I could tell you only one thing about going into the field, my advice would be…

The answers really resonated with me and I would wholeheartedly agree with everything said in this post. They basically fall into three categories…

  • Focus on empathy and understanding problems
  • Embrace the unfamiliar to innovate
  • Be passionate

Each category is accompanied by some choice quotes and a short video from the person being quoted. My favourite quote is by Jennifer Bove who says:

Being empathetic helps designers create things that move people.

I think empathising with users is by far the most important skill any designer should have. Without it they may create something very pretty but it will serve no meaningful purpose.

Adobe AIR Apps for Designers

Our final news item in this very designer centric section is “18 Adobe AIR Apps for Designers.” As the name suggests this Sitepoint post lists 18 AIR applications that maybe useful when designing a site.

Unsurprisingly the list is dominated by tools to help with colour selection. From Kuler to ColourLovers it would appear every colour site has to have an AIR app.

Screen capture of Adobe Kuler

However, that is not the end of the list. There are also lots of other tools including:

  • Measuring tools that allow you to measure on screen elements
  • Flex tools
  • Vector editing programs
  • Image resizers
  • Image editors
  • Font tools
  • Icon generators
  • Screen capture tools

Its a great list and it is amazing to see what can be done with Adobe AIR.

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Feature: 10 Harsh Truths of Corporate Blogging

Every company in western civilization seems to have a blog these days. But are they worth it, and why are so many terrible?

Read the 10 Harsh Truths of Corporate Blogging

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Listeners feedback:

Business model advice

Ashley Hart writes:

As a web designer you come across a lot of start up companies, sometimes you can see that by altering their concept slightly they might be more successful. Is it your place to do so? would it help? or just annoy them?

Yes! Absolutely! We should be offering advice about business strategy. Clients are paying us for our knowledge of the web, not just our skills in Photoshop. That means we need to tell them if we think their business plan needs tweaking to work online.

It is also a great way of differentiating yourself during the pitch process. Clients tend to warm towards suppliers who are full of ideas and willing to work with them rather than just providing exactly what they ask for. In fact at Headscape we like to refer to ourselves as partners rather than suppliers. This gives extra value to our clients.

However, it is important to draw a line. Definitely offer advice, but ultimately it is down to the client to decide whether to accept that advice or not. Always remember that as the web designer you might not know all the fact. There can often be good reasons why a client chooses to ignore your advice and do things differently. And even if there isn’t its their business at the end of the day.

Does ecommerce work for luxury goods

Bruno writes:

Luxury brands reluctantly build online shops and are quite shy about investing in eCommerce since there don’t see any ROI. What more should they do to make real income from the internet?

The answer to this question very much depends on the product. For example, I maybe reluctant to buy a new bed online because I wouldn’t have been able to try it. However, I would happily buy a new macbook.

But it isn’t just about the product. Its also about the purchaser. Although I would happily buy a macbook online I know that my dad (who is about to buy his first) would not.

I think ultimately it is about risk. There is a higher risk buying a luxury product online because it comes with a higher price tag. There is more to lose if things go wrong. Equally, if you are missing key information about the product (like the comfort of a bed or the differences between a mac and a PC) then the risk is also higher.

Therefore selling luxury goods online is about two things – removing real risk and reassuring users who perceive false risk.

Removing real risk is relatively easy. Money back guarentees and detailed information will often do the trick. Making returns easy also makes a huge difference.

Reassuring users who perceive a false risk is trickier. Ultimately that is where the human touch comes in. Often with luxury goods it is neccessary to backup the online transaction process with human customer service. A 24 hour telephone help line is important as is email support and even live chat. Basically people need to be able to speak to a real human being to reassure themselves and get answers to their questions.

So, selling luxury goods online is not impossible. You just need to work that little bit harder.

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10 Harsh Truths About Corporate Blogging

Every company in western civilization seems to have a blog these days. But are they worth it, and why are so many terrible?

I have reached the conclusion that most organisations have a blog simply because they feel they should. Many marketing departments fail to ‘get’ blogging and have poorly visited blogs with few comments. Because their blog fails to perform they conclude that blogging is an ineffective marketing tool and either remove it entirely or leave it to languish.

However, it does not need to be this way. Corporate blogs can be a powerful communication tool that builds brand awareness and nurtures a sense of engagement. You only need to look at the vibrant community surrounding the 37Signals blog to know that corporate blogging can work.

A screenshot of the 37Signals blog showing a large number of comments

This post asks the questions – why are most corporate blogs failing and why do the few succeed? To do this we need to face a few harsh truths.

1. A blog does not magically generate traffic

When companies first started launching corporate websites they perceived them as a marketing channel that would generate leads. They had a ‘build it and they will come’ mentality. Over time they realised that a website is more like a storefront. A few people might wander in off the street, but most of the time you need to advertise to attract trade.

Many marketing departments are making a similar mistake with corporate blogs. They perceive them as a way to generate new traffic, when that is not their primary role. Admittedly the keyword heavy nature of a blog will help your organic rankings, but that is a secondary benefit.

The real role of a blog is to generate repeat traffic which is considerably more likely to complete a call to action. A successful blog has a regular readership who is being constantly reminded of your brand and products.

Of course building up a readership takes time.

2. Blogging takes long term commitment

Building a readership is a long term commitment. It can take months for users to recognise your blog as a consistent source of useful information. Only then will they start visiting it regularly and recommending it to others.

It doesn’t just take time, it also takes commitment. That means posting regularly and to a schedule. Users are more likely to visit your blog if they know you release a post on a certain day each week.

Of course ultimately you want them to subscribe so they don’t need to continually check your site for new content.

3. Teaser feeds are a wasted opportunity

Users can subscribe in a couple of ways. They can either sign up to receive email notifications or subscribe to an RSS feed. This is a crucial step in engaging readers. That is because users are effectively giving you permission to  remind them about your site and brand.

However, it is remarkable how many organisations fail to grasp this opportunity. Instead of using the chance to push content to users, they only provide a teaser of blog posts. This means users have to click through to view the whole post.

This practice is born out of a false belief that users need to see your site. They don’t. Unless your revenue is driven by site advertising, there is no need for users to click through to read your blog.

The purpose of most corporate blogs is to build and maintain brand awareness while motivating users to engage. None of that needs to happen on site. The blog post itself builds and maintains awareness, while requests for comments or calls to action motivates users to engage. Users do not need to see the rest of your site to respond to the copy of a blog post. Of course for that to be true, posts need to be engaging.

4. Your not ‘engaging’ anyone

The most successful blogs are more than a broadcast tool. They are a dialogue between the individuals within your organisation and your users. It is important to listen, as well as speak.

Unfortunately the majority of corporate blogs fail to engage. Instead they focus on telling readers how great their products and services are. Rarely do they ask for feedback or ask questions. In fact it is not unusual for companies to disable comments for fear of criticism.

Instead you should be encouraging users to contribute to your blog through comments and constructive criticism. It is a superb opportunity to get free feedback from your customers, something many organisations pay market researchers for.

Part of the problem is that most corporate blogs offer nothing more than rehashed press releases.

5. Press releases shouldn’t appear on a blog

Let’s set aside the debate over whether press releases  have a role in today’s web centric world. Whether they do or don’t, you need to realise that a press release preforms a different role to that of corporate blog.

As the name implies a press releases is meant for professional journalists. It is designed to encourage journalists to write about your product or service. It is not designed for your customers.

A blog on the other hand is meant to be read by prospective and existing customers. It should be engaging, informative and helpful. When writing a blog post you should always have the end reader in mind. What will they learn? What insight will this give them into who we are? How will it help build our relationship with the reader? You should never simply copy and paste press releases or news stories.

The other problem with press releases is that they are corporate statements. A blog should have a more personal tone.

6. You sound like a faceless corporation

People don’t like interacting with organisations, corporations or machines. People like conversing with people. One of the things I have learnt about selling web design services is that once people have established that you offer a good service at a reasonable price, the next thing they care about is you. Do they like you? Do they trust you? Do they think they can work with you?

People don’t like, trust or want to work with corporations. We associated those feelings with individuals, not companies. It is therefore important that a corporate blog is about the people within your organisation, not the organisation itself. Your blog should focus on different people and the role they perform with your company. They should be able to demonstrate some of their personality as well as share their expertise.

A blog is a place to let readers see behind the marketing spin and glimpse the real people within your organisation.

7. You need to show the warts and all

If you are a marketeer this may all sound a little scary. Its hard to control ‘the message’ when you are blogging. You have multiple bloggers from across your organisation who are effectively becoming corporate spokespeople, and you are allowing users to publicly criticise you on your own blog. This is a long way from traditional marketing.

However today’s consumers are very savvy. They are distrustful of traditional marketing and can sense when they are being sold at. A softer approach is required, one that is more ‘real’ and less managed. One part of that is admitting when you make mistakes.

A screenshot of GetSatisfaction.com

Dell constantly ignored criticism they received about poor customer service. They ignored the voice that the web provided their customers, until eventually a single disgruntled user stirred up a major PR nightmare with a single post entitled ‘Dell lies. Dell sucks.

Contrast this with the ‘warts and all’ approach adopted by photo sharing site Flickr. When faced with community criticism over the poor performance of their website they wrote a post on their blog entitled ‘Sometimes we suck.’ They acknowledged the problem and laid out a plan for correcting it. This non traditional approach to their brand image allowed Flickr to quickly defuse a situation that could have grown out of control.

A blog post on flickr entitled 'Sometimes we suck'

Perhaps when it comes to corporate blogging, marketing is not always best equipped to handle the task.

8. Marketeers often make bad bloggers

Let me be clear. I am not saying that all marketeers should be banned from blogging. What I am saying is that traditional marketing skills are not always best suited to the medium. Because blogging should be personal, transparent and not shy away from an organisations flaws, it can seem an uncomfortable communication tool for some marketeers. Also the traditional writing style of many marketeers does not fit well with the informal style of a successful blog.

If you are a marketeer responsible for the corporate blog, look for ways to encourage others within your organisation to blog. Think of yourself as an editor rather than an author. Target people who are particularly knowledgeable or already act as spokespeople for your organisation. Encourage them to blog and act as a copy editor tweaking and refining what they write.

You may find it hard to encourage others to blog. If that is the case try interviewing them instead. You can then turn those interviews into blog posts and hopefully encourage them to respond to comments. But remember, whether you are posting an interview or an article, do not expect too much from your readers.

9. You expect too much from your readers

Most of the corporate blog posts I have read are long, text heavy and boring. They take considerable commitment to wade through. In short, they ask too much from readers.

With so many blogs online you need to make your posts stand out from the crowd. Always ensure users can get the gist of what you are saying by just scanning the post. This can be achieved using a number of techniques…

  • Summarise a post at the beginning and in the title. Don’t leave users guessing what the subject is.
  • Be controversial to grab users attention.
  • Use headings as a way of grabbing attention and summarising content.
  • Use images to break up the copy and communicate key points.

Do not feel all of your posts need to be an essay. Short posts that propose a question or draw the readers attention to another site are just as engaging. Anything that is of value to the user is worth posting.

Finally, remember that not all blog posts need to be textual. Consider buying a flipcam and recording some video interviews with people around the company. Record an audio interview or post some photographs of corporate events. Just don’t expect users to read lots of copy. The only people who do that are your competition.

10. Your competitors will read your blog – Get over it!

I am amazed at how many organisations will sensor their corporate blogs because they are worried their competition will read it and rip off their expertise and ideas. Although it is true that your competition will do exactly this, what is the alternative? One the primary opportunities a blog provides is the chance to demonstrate your expertise. People will be motivated to buy from you because they understand you ‘know your stuff.’ However, if you don’t talk about your expertise, how will they know? You might be the best in your field but if nobody knows it then what is the point?

I write about my knowledge of web design all the time. I know that many of those who read my posts are competitors and learn from what I share. However, I know a lot of prospective clients read the content too. Should I silence myself for fear of being copied or should I prove to my clients that I know what I am talking about? I think the answer is clear.

Conclusions

Many organisations are still finding their voice online and corporate blogging is one way they can achieve this. It is not surprising that they are still making mistakes. The secret to success is accepting that a blog is not a traditional marketing tool. In my opinion, it has more in common with a customer services. Once you realise that and release it from the shackles of press releases and corporate news, it will begin to generate return on investment.

167. Beyond Technology

On this week’s show: Paul shares his inspiration on blog writing and we talk to Mike Kus about our obsession with technology.

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News

Good vs Great Design

Cameron Moll is one of the most intelligent and inspirational designers I know. Where some design on an instinctive level finding it hard to describe what makes their designs work, Cameron has carefully deconstructed his work and seems to have a firm grasp of what makes it tick. He understands design. He understands the processes behind design and the rules that make it as much a science as an art.

This deep understanding of design shines through in a free PDF download (Good vs. Great Design) available from his website. The PDF has been produced to accompany his talk at the HOW design conference in Austin Texas and is packed with little insights into good design practice.

The document is only 10 pages long and yet touches on subjects as diverse and grandiose as…

  • The nature of great design
  • The differences between influence and inspiration
  • The need to understand a problem before searching for a solution
  • The power of typography
  • Definitions of visual hierarchy
  • The need for a ‘creative pause’
Obviously, there is only so much Cameron can cover in 10 pages. However, the document is a great starting point for further reading on the subject. Cameron recommends 4 books in particular…
  • How Designers Think (Bryan Lawson) – A book devoted to the idea that design thinking is a skill, and as such it is something that can be improved.
  • The Elements of Typographic Style (Robert Bringhurst) – A complete study in typography, from the broadest concepts to the smallest details.
  • Universal Principles of Design (William Lidwell, Kritina Holden, Jill Butler) – A reference of vocabulary and examples from the disciplines of graphic design and user interface design.
  • The Design of Everyday Things (Donald A. Norman) – An extensive investigation of the interplay between design and living.

If you are looking to deepen your understanding of design, then this is a great place to start.

Eye tracking findings

I have mixed feelings about eye tracking exercises. This is probably partly because I am not particularly knowledgeable on the subject. Although, I am happy to acknowledge that they offer a valuable insight into users behavior and are a useful tool in our usability arsenal, I do have two concerns…

  • Running an eye tracking session is expensive. If this leads to a reduction in the number of rounds of traditional user testing or the number of users tested, then I would have serious concerns.
  • Although eye tracking provides an insight into where a user is looking, it does not reveal anything about intent or comprehension. For example, if a user only briefly glances at a key screen element this doesn’t necessarily mean they are ignoring it. It could mean that it is well designed and the user quickly processed the information it was attempting to convey.

Ultimately, I would be concerned to see too much weight put on their results. That said, it is interesting to see the results of eye tracking and Eyetrack have released some results from one such exercise that focused on the homepages of news site. Useful nuggets included…

  • Dominant headlines most often draw the eye first upon entering the page.
  • Smaller type encourages focused viewing behavior.
  • Navigation placed at the top of a homepage performed best.
  • Shorter paragraphs performed better.
  • We also learned that the bigger the image, the more time people took to look at it.
  • Our research also shows that clean, clear faces in images attract more eye fixations on homepages.

It’s a good read and although most of the points are common sense, it is nice to have evidence to backup those opinions.

Online reputation management

“Online reputation management” – Sounds ghastly doesn’t it? Sounds like the horrible love child of social media and marketing BS. That said, for better or worse, it is becoming increasingly important to manage how we are perceived online.

As I recently said in an interview at FOWD, our websites are no longer the only place where our brand is discussed. As a result we need to engage with users wherever they are talking about us. The question is, how do we do that successfully?

Whether we are responsible for our organizations brand or just want to know what is being said about us personally, there are various techniques and tools that can help.

This week Sitepoint have brought those tools and techniques together in 3 useful and informative posts…

Past disasters like Dell Hell are perfect examples of just how important this area is. It is time we all started to think carefully about how we are perceived.

7 Quick CSS Enhancements for Better User Experience

I haven’t seen much written about CSS over the last year or so. It has been as if everything that can be said about CSS, has been said. However, just recently we are beginning to see a few CSS focused blog posts appearing. One example is 7 Quick CSS Enhancements for Better User Experience by David Walsh.

What I love about this post is the ideas suggested can be applied on top of an existing site design. They are just little ‘touches’ that make the site visually more appealing and easier to use. The 7 suggestions are…

  • Change the text colour of selected links
  • Prevent Firefox scroll bars from jumping
  • Give form fields rounded corner
  • Control where page break occurs when printing
  • Show icons that identify the file type of link destinations
  • Change the cursor when it hovers over a submit button or label so it actually looks clickable
  • Increase the clickable area of a link  using display:block

Each suggestion comes with an explanation of its benefits and the code required to implement.

Admittedly not all browsers will understand these enhancements. However, because they are not crucial to the functionality that really does not matter. Its a nice example of graded browser support.

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Interview: Mike Kus on our obsession with technology

Paul: Okay, so joining me today is Mike Kus from Carsonified – good to have you on the show.

Mike: Good to be here.

Paul: It’s really nice. So, as the listeners will have gathered by now, we’re doing a whole series of little interviews off the back of ‘The Future of Web Design’ conference, where we can do all our interviews in one go, rather than spreading them out over time.

Marcus: Yay, we like this.

Paul: So Mike has just finished his presentation and there’s some excellent stuff in there, but you were quite kind of, what’s the word… You were quite harsh to the poor web design community and their obsession with details of technological stuff.

Mike: Yeah, maybe yeah.

Paul: You know, all of this “does it really matter whether your code validates”, not that you used that as an example, but I can’t remember what examples you did use, you did have a few didn’t you.

Mike: No, well I mean things like [a lot of debate to un-debate] which I come across and you see lots of times. You know, it’s a question that’s probably never going to get answered. I just come across it all the time still, and it’s like make up your own mind and move on.

Paul: I got the impression that you feel that perhaps as a community we’re a little bit petit, and overly concerned with minutia.

Mike: No, I mean, I love the web community *laughter*, no I do I love it and I love being part of it; it’s great. The funny thing is I started off two years ago doing web stuff, and I really do feel now two years on, that web design… I don’t see many differences to me between web and print now. It’s all the same thing to me, you’re just designing, you know. And I guess because I feel design is so important, I sort of maybe feel a bit left out *laughter* in conversations, because people don’t seem to talk about the design as much. And the reason that talk was called “Forgotten Web Standards”, I mean I know some guy heckled at the end saying about it not really…

Paul: “It’s not really a web standard.”

Mike: No, and I know that. It’s just a cool title I thought – it gets people thinking, and really the part that related to web standards was just because I feel like for a site, good layout and thinking about things from a graphic design point of view contributes to accessibility on a web site.

Paul: Yeah. And also to be honest, I mean what is web standards other than a set of guidelines and criteria. Equally there’s sets of guidelines and criteria about good design; use of colour, you know.

Mike: Well that’s it, yeah. To be honest it was really more just a good title, and I didn’t expect people to start analysing.

Paul: But they will!

Mike: Yeah I know, yeah; I should have known.

Paul: But I think you raised an interesting point, or a good point which is that we can get so hung up in the logistics of how web sites are built that we’re not always giving the attention to the design aspects of it. And even more specific than that, it’s the whole discussion about, you know, we spend a lot of time talking about usability and accessibility, but aesthetics do matter. We almost have this attitude in some ways that aesthetics are just skinning it afterwards.

Mike: Yeah, yeah I know, I agree. I think aesthetics do, well to me they matter. You know my opinion is just my opinion and other people have different opinions, and on a day like today you’re going to get people talking about the code side of things, and I just feel that I know what I know best, and it’s what I can bring to it, it’s what I can bring to the table, and people can take away from it what they like. Someone’s got to do it haven’t they.

Paul: It’s quite interesting, in your mind you don’t make a differentiation between the print stuff you do and the online stuff you do. Surely there are differences Mike.

Mike: Of course there are differences, yeah. But the processes I go through as a designer are the same.

Paul: Right.

Mike: I’ve noticed that much more; I guess of course there are differences. I mean for a start you’ve got to think about things differently in web design because you’ve got to make sure that people understand where you’ve got to go to click things; how you’re going to navigate your way through the site. But once you sort of know that, it’s sort of… Once you’ve built a load of sites and you know that, that’s just something that comes naturally to think about.That’s a different part, that part where you just get used to doing it, then ,he essence of the process is the same. Designing something for a web site, I find there are the same pitfalls and hurdles designing for print as for web. And the funny thing is, and I really feel now as well, that the coding side… I’m not the best coder in the world, and probably not the worst, but I’ve learnt loads in this past year, and I’m writing much cleaner code now than I was a year ago. I enjoy that too, and I know it’s important.

Paul: Yeah. But like you say there are lots of people discussing that, and not as many discussing the design side of things.

Mike: Yeah, and I totally read up on stuff about code; I know it’s important. I guess for me, sometimes I’d want to go in line and get involved in discussions about design, and I know you get Photoshop tips and tutorials don’t you, but that’s not really design.

Paul: Yeah. But a lot of that’s about using the tools of design rather than the principles of design.

Mike: Exactly, it’s all tools yeah. I’m interested in the principles and the ideas and imagination part, you know.

Paul: You talked in your presentation about design aiding the experience, you know; experience based design. I was just interested to hear you talk a little more around that, about how you feel that design can… In what ways can design affect the experience that a user has and what do you mean by the ‘the experience of a user’?

Mike: Well I guess I mean when I go to a web site, and for a start, at least if we’re just talking from an aesthetic point of view, if I return to, and again this is something that appeals to me, if I go to a web site and it gob smacks because it looks so beautiful, that in one foul swoop is my experience of it, you know? But I think there are other things more technical, and when I say technical I don’t mean in a code way, but in a technical graphic design way, you can enhance people’s experience just by… I like the idea of merging more, like you said, things I learnt at college about graphic design and where to make people look in a page, and how to highlight. Combining the technical bits of graphic design, what to highlight and what to push back, how to take people’s eyes in to the bits you want them to read, and then the slightly less important stuff, pushed back a bit, and combining that with an aesthetic. So if you’ve got a great aesthetic and you’ve really thought about where people are looking on your page, and how they’re going to follow through you’re site, to me those things combined is what I mean by designing for experience; a good experience. Because you could obviously design for a bad experience!

Paul: Well obviously, yeah, that’s easier! Another thing that interests me about your work in particular, and really people need to go and look at examples of stuff that you’ve done to grasp this, but you have a very distinct and obvious style; I think you do anyway. So I can look at the stuff you’ve done for Carsonified, and then even the stuff you’ve done here for Microsoft and there’s obviously a consistent theme to that. Do you think that having a very strong style creates problems sometimes when you’re trying to reach different audiences, and you’ve got to battle with your own style, do you find that a problem?

Mike: Well, this is something I find really interesting because growing up as a graphic designer and stuff, I was always someone who basically… For a start if you’re working for clients and you’re an agency, and you’re getting different jobs, you’ve obviously got to be able to create something completely different one day to the next, potentially. And the funny thing is I actually carried that through into my personal work, and I was like “I can’t do something like this because I’ve done something that looks a bit like that before.” But then you know how you can get famous illustrators who basically churn out the same stuff all the time and they get seriously famous, and one company gets them to do something, and another company…

Paul: They come to that person because of that style.

Mike: Exactly, and I think the only reason my stuff you’re seeing… if you looked at the Orchestrate site, that’s me turning my hand to something through a brief.

Paul: Yeah that’s true actually, yeah, because that has got a very different style.

Mike: I’m just answering the brief there, you know, so it is something I can do.

Paul: Sorry, I didn’t mean to imply you couldn’t, it’s a constant discussion isn’t it.

Mike: I don’t think you implied that *laughter* But it’s interesting, and the only reason I do bring my style into the projects you see that overlap each other is because I’ve had the freedom to do so.

Paul: Yeah, and I guess to some degree, the style that I’m exposed to is the style that’s aimed at people like me.

Mike: Yeah.

Paul: So the fact that you did the Microsoft stand here at ‘The Future of Web Design’, well actually it’s good that it’s got the same style as the other stuff that’s going on because it’s a style aimed at web designers and people like me.

Mike: Yeah, and another thing about doing stuff that’s similar, is you do get to get known for a certain thing, which in some ways I think “is that good or bad?” I don’t know, but I think I’m keen to make sure people know I can do different stuff. But at the same time I’m happy to be known for a certain style, because I think it’s sort of like an identity you get. And so I’d like to keep a balance there, but I definitely don’t mind being known for something that’s got a feel about it.

Paul: Yeah. I mean equally after saying that, which kind of brings me on to the next topic I want to talk about, is that the style that I typically associate you with is quite illustrative, you know, you’ve got this certain way of doing things. And then your set of slides for this week weren’t at all like that, they were very typographic, and you did talk a little bit about typography. We interviewed Mark Bolton on the subject of typography as well. I’m interested in your take on typography because you seem to use letter forms almost as design tools rather than necessarily as standard typography if that makes sense.

Mike: Yeah, well that’s interesting because when I did those slides, the reason they look like that is because I basically took a theme and I got interested with that, what’s his name… I can’t remember, a Swiss graphic designer, very famous I can’t remember his name now, it’s escaped from me, but it’s sort of Swiss modern graphic design, and I was looking at Swiss modern graphic design and some Russian constructivism stuff on Flickr, you know. And because when I was at college, that sort of graphic design, I was brought up on that; it was the first thing I was interested in, and because it was a graphic design themed talk, I used that as the style. And it just so happened that throughout it, the experiment with type and shapes and stuff was something that just happened in making those slides, and I suddenly realised I was getting something out of using type in a graphical way, it’s not just about the words, I mean a slide I like – my own stuff I love! *laughter* – that one that says (and I loved doing that slide and I think it looked great) was the one that said “buck trends and break conventions”, and conventions was all mashed up in different ways. There’s something beautiful about type though isn’t there, like huge letters, and I wish I could have seen those slides, because that screen was so big.

Paul: It looked spectacular, yeah.

Mike: There was a huge, massive letter N, you know. I guess now it excites me, type; I think it can be the basis for great design, not just in a traditional typography way, but actually great graphic design. I guess I think the whole type debate as in “where are we going to get all the fonts from”, or “what’s going to be the standard way of using them” – for some reason I don’t feel restricted by the web font thing.

Paul: No, it’s interesting. Mark was saying exactly the same thing as well.

Mike: It’s not something that bothers me, and I’m quite happy.

Paul: I mean a lot of the ways, certainly the ways you used them in the slides, we’re talking about using type as a graphic element in those cases, rather than necessarily to convey large amounts of copy; it’s a subtlety different thing going on there.

Mike: Yeah, yeah.

Paul: I was also quite interested when you talked in your presentation about a logo design that you did, and about how you were being stopped at every turn by the client effectively because they were saying “no, no, we don’t want to be associated with that etc.” So you then added in a strap line into that which you then built the logo around the strap line rather than the brand itself. Now, that was quite interesting because that gets into the realms of relationship between copy and design, and how the two things work together. And in that case, you came up with the strap line did you?

Mike: Yeah, I’m quite into… I mean, I don’t want to say it myself, but Ryan for example seems to think I’m quite good at copy – which is nice of him to say. It’s a way I work quite a lot, I’ve done loads and loads of logo / branding stuff in the past, and I did something, for example, for the Body Shop once. Basically I could do anything, and it was about raising money for a school in Kosovo to get it built, and they just wanted a poster. I just thought of a strap line anyway, because I could do anything I wanted. It was “building a future”, and that was all it was, and it had all these huge letters. Well it had “building a future” and the letters were all piled up and leaning against each other. I guess often the first thing I think of is copy whenever I’m designing something, especially if I’ve got a new site to design, I’m like well what are the words, what’s going on, what’s it about, is there a strap line, do you need one – you know – what’s written in the first paragraphs in the home page, is there something in there I can use to spark the idea for the design. I think copy in that respect has got a massive relationship to design. It’s rubbish trying to work with Latin text.

Paul: Yeah I know, lipsum, yeah.

Mike: It’s alright for that filling in a paragraph or something, but it’s nice to have that proper copy to hook your design on to it; it can be really helpful.

Paul: The thing that you intrigued me with is that you were going through things like layout, colour, typography, then you hit imagery, and you said there’s a whole presentation there. I want to know what the presentation is, I want to know what is it that you know, obviously there’s a lot of depth there that you couldn’t cover, and I’m just interested in that.

Mike: I think what it was, you’ve talked about my illustrative stuff already, so say you use that for the sake of argument right now because you could apply this to photography as well, I guess to me a site doesn’t have to be like you put it together; I don’t know, I’m going to put a picture here or an illustration there… It can evolve round an illustration from the very beginning. I know it’s a pretty one off site, but the Twiggy site for example, which is just a bit of fun, really quick, but that was just literally me, do what the hell I want, just have fun, and it wasn’t the most practical site design maybe, but you know that just literally was an image that built up and changed, and it was the basis for that site design. It wasn’t just in the site it was the site, and it had the huge letters in the background. I only had a short slot, and if I had more time I would have gone into why I felt it can be the basis for your site, not just something you add to it. Your site can grow from your photographs and illustrations rather than putting them into your site.

Paul: That’s a nice way of thinking about it, yeah. Because I do tend to start with the grid structure and the layout, and all that kind of thing, and then slot imagery in which I can see what you’re saying, you can miss a trick there if you’re not careful.

Mike: Yeah it’s funny I’m changing the way I work lately, and I was talking to Keir about this. I’m starting to think about stuff like you remember when Andy Clarke said he works from the inside out, and I’m starting to do that design wise.

Paul: Right, okay. You mean start with the detail or something?

Mike: Well start with something on the middle of the page. I just open a Photoshop document to start, and I know at one point in the page I’ll have like this… For example, I’m working on something at the moment, it’s got the planet Earth, and all I’ve got on the page is the Earth, I’ve got some bits coming off of it, and then I’m going to add this descriptive paragraph, and I haven’t got anything else on the page at this point, I’m just building it out.

Paul: Wow, that’s quite interesting.

Mike: Rather than thinking “ohhh”, and worrying about things like navigation afterwards, because it’s so easy to just go “no, nav-i-gat-ion”, and then I think no wait a minute what have I done, it’s literally just this autopilot.

Paul: Yeah, and to be honest that’s almost why, in the end, I moved on from design in my career, because I felt I was beginning to do exactly that, go on autopilot. So there is this need to find ways to refresh the way you’re working and stuff like that.

Mike: The funny thing is, it’s natural progression as well. It’s not a choice I’ve made, I just found myself doing this.

Paul: That’s good, that’s really good. You talk a lot about “I had a lot of freedom on this project; I could do what I wanted.” You said that several times in this interview. Do you like that, or do you like having constraints? Because a lot of people that are listening to this are going, “well it’s all well and good for him because he’s working on internal projects and he doesn’t have clients”, and that kind of thing, although you are doing client work now. So there we go, there’s a nice comparison between the client work you’re doing and the internal stuff. Where does your heart lie?

Mike: Yeah, I don’t know actually. Sometimes I hate having no restrictions. Sometimes, no restrictions is the worst thing in the whole world, I hate it. Sometimes it can be terrible, sometimes it’s great. Because if you’ve got no restrictions at all sometimes it’s so hard; that Microsoft thing, I was like “what the hell am I going to do, I haven’t got a clue”. For a start, I’ve never designed a stand before, let alone just an idea. I spent three days getting to that, just getting to the beginning of that idea. I literally produced nothing for three days. The fourth day I was like, “I think I’ve got something”, and that was hard because it had no restrictions because the whole point they came to us was because they wanted to do something different. So the pressure was on to think of something really different, and it’s hard when you can start anywhere. Sometimes it’s really nice to have restrictions, like that Orchestrate site was nice; I got back after Christmas, and John Hicks has put together roughly what had to look like.

Paul: Right. You had to carry on with his style.

Mike: Yeah sort of. I mean it did progress from that, but it had a logo and a colour scheme and a nice, tidy, neat… you know I just had to follow it through and it was nice, I enjoyed doing it. It was a nice break from “you can do anything”, which is actually harder I think.

Paul: Right, that’s interesting.

Mike: Much harder actually. I used to do music quite a lot, and in a way what was always helpful was restricting our instruments completely, and not having much to work with. Because it sort of sets you on a path at least, where as when you’re starting out and you can go any which way you want…

Paul: Yeah, it’s too open.

Marcus: It’s the starting part that’s the hard bit; it’s that initial creative spark. If somebody said “this is my idea, I want you to build me something,” then it’s like great I can do that. But, what’s better about when you’ve got, because I do a quite a lot of music as well (or did), it’s when you get something going and it’s good, that’s more satisfying than working on someone else’s work, but if it’s one of those days when it’s just not coming then, you know…

Paul: Which brings us on to what I wanted to wrap up with, which was you mentioned this slide about bucking trends and breaking trends and that kind of thing, and you advised against CSS galleries, you advised against Smashing Magazine’s trends for the last year, which people turn to for inspiration because they struggle to know where to begin. So if you’re advising against those things, which by the way I think is an excellent piece of advice, we asked Jim Coodle this as well, where does your inspiration come from? Where do you turn to if you don’t turn to that kind of thing?

Mike: I guess I do advise that, but I don’t like to sound like I’m telling people what to do *laughter*

Paul: Well if you stand on a stage…

Mike: I guess, yeah. But the funny thing is, I’ll be in a book shop… A year ago, for example, I was in a book shop and I picked up Jamie Oliver’s book, it was made of a nice sacky cover, don’t know if you’ve seen it, it’s got white and blue in it, it was beautiful. The graphic design and the layout was lovely, and I was like “oh I’ll buy that”, not for cooking, just because it looked nice, and I was like “I’m going to design a web site like that”. And someone on Twitter just said something about how they’d just discussed Mike Kus’s talk over lunch and how much of an idiot I am, and something about imagine your web site in print, which is what I said at the end.

Paul: Which I thought was brilliant, but he had problems with that did he?

Mike: Yeah, well he said it’s absolutely useless, different mediums, why would you do that.

Paul: It’s to take it out of context, and give yourself a chance to look at it from a completely different angle. It would be the same as projecting it huge on a wall or sketching it out in chalk, or whatever.

Mike: Well that’s it, exactly. It’s like what you said a minute ago about it’s so easy to go into autopilot with these things, and I think sometimes you need something to jolt your brain into looking at it a little bit differently. Because to me there are a lot of things on the web… Just imagine if you get a web site like your average one – it’s got the gradients all over it and everything, you put it on a magazine page; it would look weird. You have to ask yourself, why are you doing that. I know it’s a different medium, and I think we can all be clever enough to realise that, and there’s obviously bits I’m not going to say it’s got to be like a magazine, but I think it’s worth asking yourself those questions.

Paul: In the same way as in the talk, which I thought was really nice, was you had these amazing set of slides that had a very distinct look, and that was being projected massive on a wall, and yet you transposed that into a poster you gave away to people. So you were crossing those mediums and using inspiration from both which I thought was excellent; it was good. It went well didn’t it?

Mike: It was good, yeah I was pleased.

Paul: Excellent. Well thank you so much for your time Mike, that was really useful, and I think it will be very helpful for people. Especially freelancers that are stuck by themselves, and stuck in their own routine of working. It’s nice to hear how other people work, so thanks.

Mike: Cool. Cheers, thanks a lot.

Thanks goes to Gareth James for transcribing this interview.

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Listeners feedback:

APIs, source control and Ryan Carson

On show 164 Ryan Carson shared some more advice on running and building web applications as part of his ongoing series for Boagworld. Although Ryan’s advice is excellent, Boagworld listener Glen Bennett wanted to offer an alternative perspective over a couple of Ryan’s suggestions.

Hi Paul and Marcus, this is Glen Bennett from small business hosting. I was excited when you had Ryan Carson on the show talking about web application building, finally someone on the show who knew what they were talking about, however he cave out some information that was a bit misleading and I wanted to clear it up for your listeners, first of all he talked about spreedly.com and indicated that their fee is an alternative to the standard processing fees, in actuality it’s a fee that’s in addition to all the standard processing fees, there service sits in front of the processing gateway and therefore it’s an additional fee and there fee is not insignificant, in addition to that you would have to build an interface to their product. So there is some building cost at your end. I agree that building a processing engine is pretty substantial and something that you want to get help with if you possibly can there are packages out there anywhere from a few hundred dollars to a few thousand dollars that are actually pre-written source code that you put into you payment package, you have to do that pretty early in the process so that you can make sure that your user registration matches up with the processing system.

The second thing he talked about which is a source code repository, which is GIT hub, fantastic product and I recommend it highly, I think all developers should go and look at it, however the free service is primarily for a public repository so I don’t think he would have wanted to put DropSend source code into a public repository so their free service is not something that you’d probably want to use for your web application unless it’s an open source web application and there is a small fee for GIT hub but a lot of hosting packages come with SVN included for free so you might want to look into that, you can use GIT locally on your local system and then SVN them up to your free repository on the internet so you have a remote repository that’s free during development time. So there’s a couple of tips, a couple of corrections for web developers, I hope that helps and I want to thank Ryan Carson for the additional information that he had in his tips, I found it all very useful. Thank you very much.

Blog writing inspiration

Recently we received an email from Jon. He wrote:

I was wondering how do you find inspiration for your articles? How do you expand upon your initial idea and is there a process you go through when writing an article? How long do you spend writing an article? And lastly what do you think is the hallmark of a good article?

These are all good questions. The majority of blogs  have long since been abandoned by their authors. The owner either struggle to think of new content or finds running a blog more time consuming than anticipated.

I don’t claim to have all the answer when it comes to successful blogging. However I can share with you a few principles I work by…

  • Limit your time – I work best when I have a deadline. If I have too much time I over think things and pick at the details. This makes blogging  high maintenance and hard to keep up. Unless the content of a blog post is going to be used elsewhere (see Recycle below) I will never spend more than a couple of hours writing something. To me a blog is about sharing ideas, not writing a perfect piece of copy. I know I am not the best writer in the world and so make up for this by sharing ideas on a regular basis. In order to do that, I limit the time available for each post.
  • Keep an ideas list - Ideas for blog posts occur to me all the time and I have trained myself to constantly ask ‘would what I am doing make a good blog post?’ However, you can guarantee my mind will go blank the moment I sit down to write one. That is why it is important for me to keep a list of ideas. Whether you add them to a notebook or keep a list in WordPress, you need to make it as quick and easy to add ideas as possible. Also, when I add an idea, I try to flesh it out a little. Instead of just adding a title I also include a rough synopsis of what I want to cover.
  • Create an outline – Before I begin writing, I always create an outline of what I want to cover. I usually do this using Omni Outliner where I jot down random thoughts on the subject. I then sort those ideas into a logical structure. Once the structure is in place, writing the final post is much easier. This is because I know where I am going. It also ensures I lead the reader through a story, rather than throwing random thoughts at them.
  • Write first, edit later – Its easy to get caught up in spelling, grammar and structure to the detriment of flow. I tend to write posts in one go. I don’t re-read what I have written until the whole thing is finished. Stopping to check what I have written breaks my focus and leads to disjointed articles that take longer to write. Better to write the whole thing and then re-read the post afterward editing it then.
  • Write for your audience – Before I begin a blog post I always ask myself whether this will be of interest to my audience. Sometimes I indulge myself with personal posts, but most of the time I work hard to stay on topic and only write content that is focused on meeting my readers needs. This applies not just to the subjects chosen. It also to the style of writing and terminology used. For example, I try to avoid too much technical jargon because it may not be accessible to website owners. However, I don’t always succeed!
  • Write for scanability – There is a vocal minority in the blogging community who frown upon image heavy, list based, blog posts. However, I think there is a lot to be learnt from them. People who subscribe to my blog read a lot of other blogs too. With so much information to keep abreast of they rarely have time to read everything I write. I therefore write in a way that lets them get the ‘gist’ of a post without reading every word. Lists are one way to do this, as is the use of imagery. However, I also use headings and front loading too. Wherever possible make content easy to skim read. If you do not, users are likely to skip it entirely.
  • Ask for suggestions - I have found the best way to come up with ideas for my blog is to ask my readers. I actively encourage people to email me with questions, reviews or comments and these inspire ideas for posts. In fact the very question I am answering here would make a great blog post. Hmmm… perhaps I should stop before I waste the opportunity :-)
  • Ask your readers opinion – As well as asking for suggestions also ask for feedback. A good blog post does not have to be you sharing your words of wisdom with the world. It can also be asking a question and encouraging feedback. Some of the best content on blogs  can be found in the comments, rather than the actual posts. Try to write posts that encourage a dialogue rather than a monologue. Also if you do manage to spark a passionate discussion, followup with a second post that summarizes the views expressed.
  • Recycle – Finally, I am a great believer in recycling ideas. For example the answer to this question will appear on my blog, on the podcast and also will make a great Audioboo tip. Many of my best blog posts have either come out of a presentation I gave or a chapter from my book.

This is not a definitive set of guidelines and every blogger will work differently. However, this approach has helped me to continue blogging for over 4 years. I will leave it to you to judge whether the quality has remained high ;-)

Finally, if you are a regular blogger I would love to hear your thoughts on keeping your blog fresh. How do you come up with ideas and ensure the quality of your posts? Let us know by adding a comment below.

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166. Boldly Go

On this week’s show: Paul shares 10 ways to put your content in front of more people, Emily reviews Bubble Timer and we discuss the role of gender in design.

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Housekeeping: Facebook

Good news everybody! Boagworld now has a Facebook page. I know, its exciting isn’t it. Contain your enthusiasm, you are making a scene.

Seriously though, I wanted to let you all know because I am aware I spend most of my life refusing friends requests on Facebook. I made a decision early on to keep Facebook for personal friends rather than a promotional tool for Boagworld. I always hate refusing people and should have setup a page or group ages ago. Somehow I never got around to it.

Anyway, the Boagworld Facebook page now exists so make sure you take a minute to join it.

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News

Google supports RDFa and Microformats

The big news of the week is Google’s announcement that they will now be supporting RDFa and Microformats.

Both RDFa and Microformats are methods of marking up information on a webpage in such a way that it can be understood by a machine. Google now understands four such types of embedded data. These are…

When Google discovers this type of data on your website it will enhance your search engine results to include the data.

An example Google search result including a review

Yahoo has offered support for embedded data for some time. However, Google’s market share gives a considerable boost to the Microformats community and is of massive interest to those interested in SEO.

However, before rushing to check if your embedded data appears in Google’s results, you should be warned that it almost certainly will not. According to Jeremy Keith Google has only implemented this feature on a small subset of sites. However, he goes on to say:

The list of approved sites will increase over time so if you’re already publishing structured contact and review information, let Google know about it.

Nevertheless this finally gives a solid business case to implement embedded data, which I have been advocating for some time.

Launching a new blog

I have often talked about the importance of running your own blog. I have explained how having a blog is an opportunity to share your expertise and is important in winning new business or advancing your career. However, in all that time I have not once given any advice about launching a blog. This is a definite omission on my part.

Of course one approach is to soft launch your blog. This gives you the opportunity to build a backlog of posts and find your voice. However, there are other occasions when you need to make a splash when you launch. If that is you I recommend reading 10 Ways to Launch a New Blog with a ‘Bang’.

This Web Designer Depot post provides some great advice that costs virtually nothing:

  • Prepare amazing content in advance
  • Run a viral twitter campaign
  • Guest post on other blogs
  • Interact with your user base

However, it also makes some suggestions for organisational blogs that have a budget for launch. These include:

  • Give away prizes
  • Host a launch party
  • Hold a contest

Of course many of these suggestions are just as applicable to those looking to breath new life into an existing blog. So if you have a blog, read this post.

The creative process

There is two posts that have emerged this week that offer two very different perspectives on the creative process. Both are worth reading if you are a designer.

The first is written by Keith Robinson over at Blue Flavor and is entitled Don’t Lose That Creative Thinking. At its most basic level this post is a rant. However, as rants go it is extremely thought provoking and inspiring.

In this post Keith rails against constraints and convention. He argues we are too often constrained by technology writing “Let’s let technolgoy work for us! Not the other way around” and that too often we choose to blindly accept conversational wisdom instead of thinking for ourselves. He writes:

What ever happened to creativity and opinionated thinking in design?  Has science and data removed the artistic? What about trusting your instinct as a designer and making the way for future innovation.  I can’t tell you how frustrating it is to sit back and watch people do the same thing over and over and then turn around and question someone who’s making a creative stand.

It is a definite call to arms and although somewhat extreme at time you cannot help but be inspired to create more and compromise less.

Talking of inspiration I also want to mention The Evolution of a Website Design by Mike Kus. The post tracks the evolution of the StackOverflow website that Mike has been designing over the last few days.

Stackoverflow website

The reason I mention this post is that it fascinating to see the process of another designer. What makes this even more interesting is the fact that Mike is relatively new to web design coming as he does from a print background. Seeing his process really brings home some of the points raised by Keith in his post. Mike seems unconstrained by technical considerations and web conventions. As a result the work he produces is both original and beautifully crafted.

Launch a business not a side project

We end today with another post from the guys at Carsonified. This one is from Ryan Carson and is titled “Launch A Business, Not a Side Project“. In the post Ryan shares his own experiences of launching web applications and provides a wake up call to those of us who have focused so heavily on getting an app out of the door that we have forgotten it requires business mechanisms to suppport it.

Notice that I refer to “us”. That is because most of what is written in this post mirrors our own experiences of launching Getsignoff. When we were building Getsignoff all we could think about was getting it launched. However, as Ryan points out in his post, this is only the beginning of the story. Even though I have warned clients against it many times before, I had the “build it and they will come” mentality.

Ryan focuses on 4 key areas that are often forgotten by web developers in the scramble to get an app live. These are:

  • Making time for marketing
  • Assigning recource to kick ass customer support
  • Spending money on advertising
  • Using A/B testing

As Ryan writes:

The majority of apps were built by small web design firms or freelancers who bought into the dream without really understanding how much time it takes to make an app succeed.

This is so true. It certainly was for us. Although we have great plans for Getsignoff, it has been a painful journey and you can bet that any future development will be backed by the business processes to make it a success.

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Feature: 10 ways to put your content in front of more people

What is more important – driving traffic to your site or encouraging as many people as possible to see your content? Believe it or not, they are not one in the same thing. In this week’s feature Paul looks at 10 ways you can make sure your content is seen by as many people as possible.

Read ’10 ways to put content in front of more people’

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Audible recommendation

Download a free audiobook today

This week I would like to recommend The Long Tail by Chris Anderson on Audible.com. The Long Tail is a superb book that I would recommend to anybody running a website especially if it is an ecommerce site. The book examines how the web has changed the value of information and commodities. It looks at the huge opportunities available to reach ever more niche markets and make money from the long tail.

Best of all if you sign up with Audible you can get this book totally free. Simply go to www.audiblepodcast.com/boagworld and claim your free credit.

If you want to listen to it, Audible has it! With over 60,000 titles and virtually every genre, you’ll find what you’re looking for. Get a free audiobook and 14-day trial today by signing up at www.audiblepodcast.com/boagworld.

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Listeners feedback:

Bubble Timer Review

Hi Paul, hi Marcus and hello to the Boagworld listeners, my name is Emily and I am here to submit a review of a time-tracking application called Bubbletimer.

First of all I have to make a little apology for the sound in the background. I work from home and it turns out I live on quite a noisy street which I have to say I don’t really notice until I try and make a recording and then all sorts of weird sounds in the background, so please excuse the background noise.

So I’m submitting a review of Bubbletimer in response to show number 158 where Paul talks about the reality of home working which is also a blog post on the Boagworld website and it was actually the blog post which really inspired me to want to make a response, in particular a comment by XX who asked about how Paul tracks his time. I immediately wanted to make a response, which I did in the comments but I thought I’d share it here to share this fantastic time-tracking web application that I use. It’s called Bubbletimer and basically what it does is it tracks time in 15 minute increments by activity and then by day and it produces reports for your chosen time period, say a week.

There is a 15 minute time chime reminder which reminds you to track your time and forces you to consider what you’re doing and whether that is what you’re meant to be doing or whether that’s the most productive thing you could be doing.

There is also a mobile web interface which can be quite nice if you’ve got an iPhone, you can be online all the time. There are also multi-user capabilities in that you can share reports with others so if you’re working in a team you can see how much progress everyone else is making.

What it doesn’t do is; it doesn’t convert time to time slips, it doesn’t integrate with an invoicing application and it doesn’t recognise when you’re inactive or when you’ve changed tasks, as I know some time tracking applications can do.

So really it’s for self-employed people, freelancers or those working on fixed-price projects who want to track their progress on that project, or anyone who needs help motivating themselves in getting things done. It’s not for employees because of it not having time-sheets or integrating into a invoicing scheme, I’d say it’s not good if you’re self-employed or a freelancer working on an hourly basis.

What’s great about this application is that you can track your non-billable time and for me that’s been a real lifesaver. I am one half of a small web design partnership and I do lots of accounting, quoting, emailing and lots of tasks that are not specifically billable, or billable tasks that I’ve already quoted a set fee for, so with this I can measure the actual time spent against what I’ve quoted.

Of course you can also use it to track how much time you actually spend on ‘Social Networking’ every day, you know, see how long you actually spend on Twitter or commenting on blog posts. Another example of one of the tasks I’ve been tracking with it is my bookkeeping and it’s really been useful for me to see how much time I’ve spent on that and whether I ought to think about hiring a bookkeeper part-time because I can look at my reports from a week or over a month and see how much time I’ve actually spent doing that.

It’s a really simple, easy-to-use interface, there’s some really nice details in there like the ‘scribbles’ when you complete a 15 minute bubble of time are different, so there’s kind of a texture to it there. It’s also growing to accommodate popular feature requests as requested on the Get Satisfaction forum, which is really responsive if you have any problems, or if you have feature requests, I’ve seen new feature be introduced since I’ve been using it.

Now I shouldn’t end without telling you that it isn’t free, there is a cost, but it’s just $20 a year and I think it is well worth it for someone who wants to get things done. As I said my name is Emily and my Twitter name is @gradualist you can find out more about me there, thanks for listening!

Do you have a tool that you swear by? Maybe a web design tool, or just a tool that keeps you organized? If so send us an audio review we can put on the show.

The role of gender in web design

We have received an interesting audio question from Dennis. He asks whether any of our clients have expressed a concern over the gender of our designers. He cites his own experience where a female client said his designs were too ‘practical’ and not ‘fun enough’ because he was a man.

First off, I have to say that your client sounds rather sexist to me! The implication that men cannot design a ‘fun’ site is absurd.

That said, gender does play a part in a designers style. For example, women are much better able to perceive colour than men and so tend to make better use of colour. However, gender is just one of many factors that shapes a designers style. Other factors include:

  • Cultural background
  • Design schooling
  • Personality
  • Design leaning (e.g. illustration, typography, photography)

The list could go on. The point is that what we perceive as masculine or feminine design, is not solely produced by the associated gender. There is overlap and a blurring of  lines.

Where I think things get more tricky is when a male designer is asked to design for a female audience (or vice versa). This is more challenging because good design involves empathy with the user. Unsurprisingly it is harder for a man to put himself in the position of a woman. However, it is probably no more difficult than for a young person to visualize the needs of an older user. It is the ability to do this that separates a good designer from an exceptional one. The key is thorough research into the target audience and an ability to steer clear of preconceptions and stereotypes.

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10 criteria for selecting a CMS

Choosing a content management system can be tricky. Without a clearly defined set of requirements you will be seduced by fancy functionality that you will never use. What then should you look for in a CMS?

I have written about content management systems before. I have highlighted the hidden costs of a CMS, explained the differentiators behind the feature list and even provided advice for CMS users. However, I have never asked what features you should be looking for in a content management systems. That is what I want to address here.

Illustration of a sales man selling a CMS the client does not need.

When I left home for University my mother taught me a valuable lesson. If you want to save money, never go grocery shopping when you are hungry and always write a list. If you don’t you will be tempted to buy things you do not need.

The same principle is true when it comes to selecting a content management system. Without a clearly defined set of requirements you will be seduced by fancy functionality that you will never use. Before you know it you will be buying an enterprise level system for tens of thousands of dollars when a free blogging tool would have done.

How then do you establish your list of requirements? Although your circumstances will vary there are ten areas that are particularly important.

1. Core functionality

When most people think of content management, they are thinking of the creation, deletion, editing and organizing of pages. They assume all content management systems do this and so take the functionality for granted. However that is not necessarily the case. There is also no guarantee that it is done in an intuitive fashion.

Not all blogging platforms for example allow the owner to manage and organize pages into a tree hierarchy. Instead the individual ‘posts’ are automatically organized by criteria such as date or category. In some situations this is perfectly adequate. In fact this limitation in functionality keeps the interface simple and easy to understand. However, in other circumstances the absence of this functionality can be frustrating.

Blogger Homepage

Consider carefully the basic functionality you need. Even if you do not require the ability to structure and organize pages now, you may in the future. Be wary of any system that does not allow you to complete these core activities.

Also ask yourself how easy it is to complete these tasks. There are literally thousands of content management systems on the market, the majority of which offer the core functionality. However they vary hugely in usability. Alway look to test a system for usability before making a purchase.

The editor is one core feature worth particular attention.

2. The editor

The majority of content management systems have a WYSIWYG editor. Strangely this editor is often ill considered, despite the fact that it is the most used feature within the system.

The editor is the interface through which content is added and amended. Traditionally, it has also allowed the content provider to apply basic formatting such as the selection of fonts and colour. However more recently there has been a move away from this type of editor to something that reflects the principles of best practice.

The danger of traditional WYSIWYG editors is two fold. First, they give the content provider too much design control. They are able to customize the appearance of a page to such an extent that it could undermine the consistence of design and branding. Second, in order to achieve this level of design control the cms mixes design and content.

The new generation of editors take a different approach. The content provider uses the editor to markup headings, lists, links and other elements without dictating how they should appear.

Wordpress WYSIWYG

Ensure your list of requirements include an editor that uses this approach and does not give content providers control over appearance. At the very least look for content management systems that allow the editor to be replaced with a more appropriate solution.

The editor should also be able to handle external assets including images and downloads. That brings us on to the management of these assets.

3. Managing assets

Managing images and files are badly handled by some cms packages. Issues of accessibility and ease of use can cause frustration with badly designed systems. Images in particular can cause problems. Ensure that the content management system you select forces content provider to add alt attributes to imagery. You may also want a cms that provides basic image editing tools such as crop, resize and rotate. However, finding such a cms can be a challenge.

Also consider how the content management system deals with uploading and attaching PDFs, Word documents and other similar files. How are they then displayed to users? What descriptions can be attached to the files and is the search capable of indexing them.

4. Search

Search is an important aspect of any site. Approximately half of users will start with search when looking for content. However, often the search functionality available in content management systems is inadequate.

Here are a few things to look for when assessing search functionality:

  • Freshness – How often does the search engine index your site? This is especially important if your site changes regularly.
  • Completeness – Does it index the entire content of each page? What about attached files such as PDFs, Word documents, Excel and Powerpoint?
  • Speed – Some search engines can take an age to return results. This is especially common on large sites.
  • Scope – Can you limit the scope of search to a particular section of the site or refine search results once returned?
  • Ranking – How does the search engine determine the ranking of results? Can this be customized either by the website owner or by the user?
  • Customization – Can you control how results are returned and customize the design?

The issue of customization is one that goes far beyond search.

5. Customization

I have been unfortunate enough to work with content management systems that are completely inflexible in their presentation.

Illustration demonstrating the inflexibility of some CMS

The presentation of your content should not be dictated by technology. It is simply not necessary now that we have techniques for separating design and content. Unfortunately like web designers, many content management providers have failed to adopt best practice and their systems produce horrendous code. This places unreasonable constraints on design and seriously impacts accessibility.

You need a content management system that allows flexibility in the way content is returned and presented. For example can you return news stories in reverse chronological order? Can you display events on a calendar? Is it possible to extract the latest user comments and display them on the homepage? It is flexibility that makes a cms stand out.

Talking of user comments, it is worth mentioning all forms of user interactions.

6. User interaction

If you intend to gather user feedback, your cms must provide that functionality or allow third party plugins to do so. Equally, if you want a community on your site then you will require functionality such as chat, forums, comments and ratings.

As a minimum you will require the ability to post forms and collect the responses. How easy does the cms make this process? Can you customize the fields or does that require technical expertise? What about the results? Can you specify who they are emailed to? Can they be written to a database or outputted as an excel document? Consider the type of functionality that you will require and look for a cms that supports that.

Also ask what tools exist for communicating with your customers. Can you send email newsletters? Can recipients be organized into groups who are mailed individually? What about news feeds and RSS?

Finally consider how you want users to be managed. Do you need to reset passwords or set permissions? Do you need to be able to export user information into other systems?

But it is not just user permissions that may need managing. You also have to consider permissions for those editing the site.

7. Roles and permissions

As the number of content providers increase, you will want more control over who can edit what. For example, personnel should be able to post job advertisements but not add content to the homepage. This requires a content management system that supports permissions. Although implementation can vary, permissions normally allow you to specify whether users to edit specific pages or even entire sections of the site.

Illustration showing the consequences of not having a permissions system

As the number of contributors grows still further you may require one individual to review the content being posted to ensure accuracy and consistent tone. Alternatively content might be inputed by a junior member of staff who requires the approval of somebody more senior before making that content live.

In both cases this requires a cms that supports multiple roles. This can be as simple as editors and approver, or complex allowing customized roles with different permissions.

Finally, enterprise level content management systems support entire workflows where a page update has to go through a series of checkpoints before being allowed to go live. These complex scenarios require the ability to roll back pages to a pervious version.

8. Versioning

Being able to revert to a previous version of a page allows you to quickly recover if something is posted by accident.

Some content management systems have complex versioning that allow you to rollback to a specific date. However, in most cases this is overkill. The most common use of versioning is simply to return to the last saved state.

Although this sounds like an indispensable feature, in my experience it is rarely used expect in complex workflow situations. That said, although versioning was once a enterprise level tool it is increasingly becoming available in most content management systems. This is also true of multi-site support.

9. Multiple site support

With more content management systems allowing you to run multiple websites from the same installation, I would recommend that this is a must-have feature.

Although you may not currently need to manage more than a single site, that could change. You may decide to launch a new site targeting a different audience.

Alternatively with the growth of the mobile web, you may create a separate site designed for mobile devices. Whatever the reason, having the flexibility to run multiple websites is important.

Movable Type admin system

Another feature that you may not require immediately but could need in the future, is multilingual support.

10. Multilingual support

It is easy to dismiss the need to support multiple languages. Your site may be targeted specifically at the domestic market or you may sell a language specific product. However think twice before dismissing this requirement.

Even if your product is language specific, that could change. It is important that your cms can grow with your business and changing requirements.

Also just because you are targeting the domestic market does not mean you can ignore language. We live in a multicultural society where numerous languages are spoken. Being able to accommodate these differences provides a significant edge on your competition.

That said, do think through the ramifications of this requirement. Just because you have the ability to add multiple languages doesn’t mean you have the content. Too many of my clients have insisted on multilingual support and yet have never used it. They have failed to consider where they are going to get the content translated and how they intend to pay for it.

Conclusions

Features are an important part of the CMS selection process, but they are not everything. It is also important to consider issues like licensing, support, accessibility, security, training and much more.

I leave you with a word of warning – Don’t let your list of requirements become a wish list. Keep your requirements to a minimum, but at the same time keep an eye on the future. Its a fine line to walk. On one hand you don’t want to pay for functionality you never use. On the other, you do not want to be stuck with a content management system that no longer meets your needs.

This has been an extract from the Website Owners Manual - now available as an ebook and for preorder in print.

10 harsh truths about corporate websites

We all make mistakes running our websites. However the nature of those mistakes varies. As your site and organisation grow, the mistakes begin to change. This post addresses common mistakes in larger organisations.

Most of the clients I work with at Headscape are larger organisations – Universities, large charities, public sector institutions and large companies.

Over the last 7 years I have noticed certain reassuring misconceptions within these organisations. The idea of this post is to dispel these illusions and encourage people to face the harsh reality.

The problem is that if you are reading this post you are probably already aware of these things. However, hopefully this article will be a useful tool for convincing others within your organisation.

Anyway, here are my 10 harsh truths about larger websites.

1. You need a separate web division

In most organisations I work with the website is managed by either the marketing or IT department. However, this inevitably leads to a turf war and the site becoming the victim of internal politics.

In reality running a web strategy is not particularly suited to either group. IT maybe excellent at rolling out complex systems but they are not suited to developing a friendly users experience or establishing an online brand.

Marketing on the other hand is little better. As Jeffrey Zeldman puts it in his article ‘Let there be web divisions‘:

The web is a conversation. Marketing, by contrast, is a monologue… And then there’s all that messy business with semantic markup, CSS, unobtrusive scripting, card-sorting exercises, HTML run-throughs, involving users in accessibility, and the rest of the skills and experience that don’t fall under Marketing’s purview.

Instead the website should be managed by a single unified team. Again Zeldman sums it up when he writes:

Put them in a division that recognizes that your site is not a bastard of your brochures, nor a natural outgrowth of your group calendar. Let there be web divisions.

Screenshot of Zeldman's website

2. Managing your website is a full time job

Not only is the website often split between marketing and IT, it is also normally under resourced. Instead of having a dedicated web team, those responsible for the website are often expected to run it alongside their ‘day job’.

Where a web team is in place they are often over stretched. The vast majority of their time is spent on day to day maintenance rather than longer term strategic thinking.

This situation is further exaggerated because the people hired to ‘maintain’ the website are junior members of staff. They do not have the experience or authority to push the website forward.

It is time for organisations to seriously investing in their websites by hiring full time senior web managers to move their web strategies forward.

3. Periodic redesign is not enough

Because corporate websites are under resourced they are often neglected for long periods of time. They slowly become out of date both in terms of content, design and technology.

Eventually the site becomes such an embarrassment that management step in and demand it is sorted. This inevitably leads to a complete redesign at considerable expense.

As I point out in the website owners manual this a flawed approach. It is a waste of money because when the old site is replaced the investment put into it is lost. It is also tough on cash flow with a large expenditure happening every few years.

A better way is continual investment in your site, so allowing it to evolve over time. Not only is this less wasteful it is also better for the users as is pointed out in Cameron Moll’s post ‘Good Designers Redesign, Great Designers Realign‘.

Screenshot of Cameron Molls Article

4. Your site cannot appeal to everyone

One of the first questions I ask our clients is ‘who is your target audience?’ I am regularly shocked at the length of the reply. Too often it includes a long and detailed list of diverse people.

Inevitably my next question is which of those many demographic groups are most important. Depressingly the answer is that they are all equally important.

The harsh truth is that if you build a site for everybody it will appeal to nobody. It is important to be extremely focused in your audience and cater your design and content around them.

Does this mean you have to ignore your other users? Not at all. Your site should be accessible by all and should not offend or exclude anybody. However, it does need to have a clearly defined audience that the site is primarily aimed at.

5. Your site is not all about you

Where some website managers want their websites to appeal to everybody, others want it to appeal to themselves and their colleagues.

A surprising number of organisations choose to ignore their users entirely and build their websites entirely around an organisational perspective. This typically manifests itself in inappropriate design that caters to the managing directors personal preferences and content full of internal terminology and jargon.

A website should not be about pandering to the preferences of staff but about meeting the needs of users. Too many designs are rejected because the boss doesn’t like green. Equally too much website copy uses acronyms and terms that are only used internally within an organisation.

6. Design by committee brings death

Illustration showing why design by committee fails

The ultimate expression of a larger organisations approach to website management is the committee. A committee is formed to tackle the website because internal politics demand everybody has their say and all considerations are taken into account.

To say that all committees are a bad idea is naive and to suggest that a large corporate website could be developed without consultation is fanciful. However when it comes to design, committees are often the kiss of death.

Design is subjective. The way we respond to a design can be influenced by culture, gender, age, childhood experience or even physical conditions (such as colour blindness). What one person considers great design another could hate. This is why it is so important that design decisions are informed by user testing rather than personal experience. Unfortunately this approach is rarely followed when a committee is involved in design decisions.

Instead, design by committee becomes about compromise. Because different committee members have different opinions about the design, they looks for ways to find common ground. One person hates the blue colour palette while another loves it. This leads to design on the fly when the committee instructs the designer to ‘try a different blue’ in the hopes of finding a middle ground. Unfortunately this can only leads to bland design which neither appeals to, or excites, anybody.

7. You’re not getting value from your web team

Whether they have an in-house web team or use an external agency many organisations fail to get the most from their web designers.

Web designers are much more than pixel pushers. They have a wealth of knowledge about the web and how users interact with it. They also understand design techniques including grid systems, white space, colour theory and much more.

Post from Twitter complaining about being a pixel pusher

It is therefore wasteful to micro manage them by asking for ‘the logo to be made bigger’ or to ‘move that 3 pixels to the left’. By doing so you are reducing their role to that of software operator and wasting the wealth of experience they have.

If you want to get the maximum return from your web team present them with problems not solutions. For example, if you have a site aimed at teenage girls and the designer goes for corporate blue, suggest that the audience might not respond well to the colour. Do not tell them to change it to pink. That way the designer has the freedom to find a solution which might be even better than your choice of pink. You allow them to solve the problem you have presented.

8. A CMS is not a silver bullet

Many of the clients I work with have amazingly unrealistic expectations about content management systems. Those without one think it will solve all of their content woes, while those who do have one moan about it because it hasn’t!

It is certainly true that a content management system can bring a lot of benefits. They…

  • reduce the technical barriers of adding content,
  • all more people to edit and add content,
  • facilitate faster updates,
  • allow greater control.

However, many content management systems are less flexible than their owners wish. They fail to meet the changing demands of the websites they manage.

Website managers also complain that their CMS is hard to use. However, in many cases this is because those using them have not been given adequate training or are not using it regularly enough.

Finally, a content management system may allow for the easy updating of content, but that does not ensure it will be updated or even that the quality of copy will be maintained. Many content managed websites still have out of date content or are filled with poor quality copy. This is because the internal processes have not been put in place to support the content contributors.

If you are looking to a content management system to solve your site maintenance issues you will be disappointed.

9. You have too much content

Part of the problem with content maintenance on larger corporate websites is that there is too much content in the first place. Most of these sites have ‘evolved’ over years with more and more content being added. At no stage has anybody ever reviewed that content and asked what can be taken away.

Many website managers fill their sites with copy nobody will read. This happens because of:

  • A fear of missing something – By putting everything online they believe users will be able to find whatever they want. Unfortunately, with so much information being made available, it is hard to find anything.
  • A fear users will not understand – Whether it is a lack of confidence in their site or in their audience, many website managers feel the need to provide endless instructions to users. Unfortunately, users never read this copy.
  • A desperate desire to convince - Many website managers are desperate to sell their product or communicate their message. Text becomes bloated with sales copy which actually conveys little valuable information.

Steve Krug in his book ‘Don’t make me think’ encourages website managers to ‘Get rid of half the words on each page, then get rid of half of what’s left’. This will reduce the noise level of each page and make useful content more prominent.

10. You are wasting money on social networking

I have been encouraged that increasingly website managers are recognising that a web strategy is about more than running a website. They are using tools like Twitter, Facebook and YouTube to increase their reach and engage with new audiences.

However, although they are using these tools, too often they are doing so ineffectively. Corporate twitter accounts and posting sales demonstrations to YouTube miss the essence of social networking.

Social networking is about people engaging with people. Individuals do not want to build relationships with brands or corporations. They want to talk with other people. Too many organisations are throwing millions into facebook apps and viral videos when could be spending that money on engaging with people in a transparent and open away.

Instead of having a corporate twitter account or indeed even a corporate blog, encourage your employees to start tweeting and blogging themselves. Provide guildelines on acceptable behaviour and the tools they need to start engaging directly with the community that surrounds your products and services. This not only demonstrates a commitment to your community but also a human side to your business.

Screenshot of Microsoft's Channel 9 website

Conclusions

Large organisations do a lot right in the running of their websites. However, they also face some unique challenges that can lead to painful mistakes. Resolving these problems will involve accepting mistakes have been made, overcoming internal politics, and changing the way you control your brand. However, doing so will give you a significant competitive advantage and allow your web strategy to become more effective over the long term.

For more information on how you can make your site more effective read the Website Owners Manual or discuss your site with Paul personally.

There is a followup to this post entitled ‘10 ways to battle site bureaucracy.’ Check it out!

146. Obsessive

On this week’s show, Paul interviews Nicholas Felton about designing with data, we celebrate the return of 24Ways, and explain how community can keep users coming back for more.

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Housekeeping

Two pieces of housekeeping before we begin:

  • First, Jaysone wrote in asking about the chat room we mention on the show. He wanted to know what it was and whether anybody could join. The chat room is associated with the shows we occasionally stream live. You can watch these shows at http://boagworld.com/live and interact with us as we record via the chat room. Anyone is welcome although you will probably need to follow me on Twitter to see when the shows are being recorded.
  • Talking of streaming shows, the next live show will be our Christmas special on the 8th December at 2.30PM UK time. The show will be an open question and answer time so either send in your questions in advance or come along and join us in the chatroom. We will also be doing a feature on this years top Christmas gifts for geeks. You can vote for your suggestions over at UserVoice.

News and events

24 Ways is back

This week sees the return of 24 Ways. 24 ways is the advent calendar for web geeks. Each day throughout December they publish a daily dose of web design and development goodness to bring a little Christmas cheer.

I am not sure whether it is the quality of the posts or that 24 Ways appears just before Christmas, but I always get excited when they return.

This year it returns with a somewhat controversial new look (personally I think it is great they are experimenting) and a whole new set of posts. They still offer a complete archive of previous posts so be sure to look through that, as well as subscribe to their RSS feed.

There is something very special about 24 Ways. I think part of the reason I like it so much is because the writers are given a free hand. They can write on whatever they want and so inevitably write about their passions. This leads to a better quality of post.

As if that glowing recommendation is not enough, I should also point out that our very own Marcus Lillington has a post coming soon. Surely that will be enough to encourage you to subscribe!

iPhone designers kit

In the past I have been slightly rude to the guys over at Smashing Magazine about their endless lists of other people’s creativity (we love them really). However, this week they have released something that is genuinely useful.

The iPhone Starter Kit, is a set of button elements and various iPhone interface options, bundled in a Photoshop PSD. The pack is ideal for mobile developers and front-end designers who need a professional way to show mock-ups or try out ideas.

You can use the set for free and without restriction. This includes both private and commercial projects. The only thing they ask is that you do not resell it.

Admittedly you may not be doing work on the iPhone right now. However, I suspect it will only be a matter of time before we will all be working on a mobile application of some description.

The mobile sector is incredibly exciting at the moment and this is another useful little weapon in our arsenal.

5 Ways to Get Usability Testing on the Cheap

Our next post is from the sitepoint blog and is entitled ‘5 Ways to Get Usability Testing on the Cheap‘.

Usability testing is a good idea for any new web site. Increasing the usability of your web site is good because it will increase visitor satisfaction, which in turn increases sales and user loyalty. On the business savings side, usability testing can also save you money in development, maintenance, and support costs.

The problem is website owners often perceive it as expensive, failing to grasp the high return on investment. However, it doesn’t need to be and any project can incorporate some user testing, no matter what the budget.

The sitepoint post makes 5 suggestions of how you can keep the cost down…

  • Use a service like usertesting.com, which provides a video of users interacting with your site.
  • Get a written user response to your site from Feedback Army for as little as $7.
  • Use a DIY user testing tool like Silverback for the mac or Morae for Windows.
  • Ask friends and family to take a look at the site. Alternatively ask for some feedback on the boagworld forum.
  • Use services like Crazy Egg or Click Density to get heatmaps showing how users interact with your site.

Whatever approach you choose, always make sure you have at least some user testing in every project.

Site search options

One of the things I hate most about the Boagworld website is its search facility. The built in search mechanism that comes with my blogging software sucks! This is particularly embarrassing as I am always banging on to clients about how important search is. After all half your users will turn to the search box before even considering browsing the site. Search has to be right.

I have half heartedly looked around for something that would do the job. I remember looking at Atomz a while back and also there is the obvious Google integration route, but nothing inspired me.

This week however another post from Sitepoint caught my eye. It was talking about the new site search from Yahoo! Recently adopted by Techcrunch it has some fairly impressive features…

  • Real-time indexing of content – When new blog posts or comments are added to the site, the search index updates almost immediately.
  • Customised ranking – You can fine tune the algorithm to fit your audience and user experience.
  • Structured search – You can build your own refinement mechanisms. For example I could allow users to filter posts by category, number of comments, tag or any other criteria I set.
  • Blending Web with site results – Users can search both site and web content and see the results blended together in a single display.

If your site search sucks as much as mine, you might want to check this out.

Back to top

Interview: Nicholas Felton on ‘Designing Data’

Paul: So joining me to day is Nicholas Felton. Good to have you on the show Nicholas!

Nicholas: Thanks so much Paul, it’s a pleasure being here.

Paul: It’s the first time that I’ve really spoken to you. I only first saw you or heard about your work at Future of Web Design and I have to say you completely blew me away with a presentation that was very different from the majority of stuff that was being talked about because it wasn’t really fundamentally about Web design, I guess in a way.

Nicholas: No, I think in a way it’s about a weird hobby that’s kind of developed into a tiny Web phenomenon.

Paul: Well, from what I can gather it’s a fairly big Web phenomenon according to Keir from Carsonified who was raving about you afterwards. For those people that haven’t come across you before, tell us a bit about yourself. Who are you? What is it that you do? Where is it you work? A bit of background basically.

Nicholas: Sure, sure. Well again, my name is Nicholas Felton. I’m a graphic designer, predominantly print but I definitely dabble in the web and am there more and more frequently. I went to art school, I studied graphic design about ten years ago here in America at the Rhode Island School of Design and I’ve worked in graphic design firms and advertising doing identity and on the side I’ve started my personal website called Feltron where I’ve grown these annual reports that have become something that I’m sort of getting well known for.

Paul: So let’s talk about these annual reports, because this is what you were talking about at Future of Web Design. There’s a lot of people that might be listening to this thinking “Well, hang on a minute he’s just said that he’s primarily a print designer, this is a web design podcast. Why have we got him on the show?” Well just to kind of deal with that to start with, I mean obviously web design should be a lot broader, we should be looking outside of the web for inspiration and I’ve found these Felton Annual Reports incredibly inspiring. For those that don’t know, tell us a little bit about what they are.

Nicholas: Alright. Well, I really latched onto this name for them because I think it communicates pretty quickly what it’s about. Everyone understands what an annual report is. It’s the summation of a year. I’ve just attached my name, more precisely my sort of Web name, which is Feltron. My last name is Felton. But these started in 2004. I was just trying to get a grip on the year and wrap it up and I looked around at the websites I was looking at and the books I enjoyed and I put that all on my site but I snuck in a couple of little details, like the number of postcards that I sent and worked out the number of air miles that I traveled and those sort of, they hooked me. And so the next year I went back through my records and I put together a multi-page feature for my website where I looked at my travel in more detail, making pie charts of the countries that I went to. I split up my photography into all these different metrics that I could examine and between that I came up with about six pages I think of exploration of my eating and drinking habits and the culture that I enjoyed for the year and this is something I thought would only be appealing to people who knew me well, it would be a little bonus for them at the end of the year and it turned out to be a little viral and people started sending it to their friends and I started hearing from strangers that they thought it was fantastic and people saying, “I want to do this,” so I’ve tried to spend more and more time on it each year to stay in the forefront of this desire that I see building for people to encapsulate their year in this kind of report.

Paul: For me personally, when I heard you speak I immediately came away with a desire to do the same thing, just as you described.

Nicholas: That’s fantastic.

Paul: But the question that’s burning in me is, “Why?” Why do I feel the desire to do that? Why did you do it? Where did the idea come from? How did this all start?

Nicholas: I think it wasn’t that hard for me to do. The first one that I described, which was a multi-page document I actually didn’t do anything different than I’d been doing for previous years. I just had this natural habit that in my calendar I would write down where I went socially as well as what I did for work and I was able to look at that and between the names of the restaurants I knew this was a Thai restaurant so I could sort of make pie charts of what types of meals I was eating and I knew how many bars I had been to and I guess after that year I decided I was really going to formally examine this and decided to strictly track more things over the course of the year. I guess for me it’s driven by curiosity, I think I’m a pretty naturally curious person, maybe you are as well and it’s not about changing my behavior. I really don’t want the reports or this recording of my year to affect what I do over the year. I think I find a lot of solace in the numbers that come out of it. Just knowing how many beers I had or how many coffees I had or how many air miles I traveled is really comforting to me. It’s a way of tackling some of the unknown in our life.

Paul: It’s interesting because when you describe it, if someone hasn’t seen these reports you kind of think of an annual general report that’s published by a company, which are tediously dull documents but the things that you produce are graphically stunning as well. So I’m interested, is it primarily a kind of data collection exercise for you, or is it more a graphic design exercise? Is it about, I mean you kind of indicated that it’s about the data that you’re gathering rather than maybe the graphics, but the graphics are obviously what sells it to other people I guess. I don’t know.

Nicholas: Yeah, it’s hard for me to split it, but I have to say it’s absolutely about the finished product which is a piece of graphic design and the better the data is the better the story I have to tell so it’s a narrative of my year. It’s all encapsulated. It’s primarily a visual piece and I do put a lot of time and effort into making sure that it’s very visual and very easy to read quickly but that there are little details in it you can pull out if you want to spend more time with it.

Paul: Yeah. I mean that’s the immediate thing that you said there, it’s very time consuming.

Nicholas: Yes.

Paul: Not only from a design point of view, and I’m sure it must take you just an unbelievable number of hours to produce something that is so exquisitely designed but I mean tracking all this stuff, you must spend, I mean I’m surprised there isn’t a big part of one of your pie charts that’s just entitled “Tracking” you know where you spend hours just tracking all this information. What keeps you going? Why do you continue to do this?

Nicholas: Well first of all, it just doesn’t take that much time actually. I tend to sit down in the morning in front of my calendar and write down the meaningful things from the previous day but at most five to ten minutes a day. It’s definitely a background process that’s running in me all the time as, “Do I need to take note of this for my reporting?” And when I do leave my routine, when I travel, it’s a bit more complicated because then I’m doing new things and I want to make sure I get them right but it’s something I think you get into the habit of doing. For anyone who writes a diary or does these sort of recordings of the day I think after a while it’s not a burden at all. Last year I did find out, I decided out of this curiosity that I wanted to record every street that I’d walked down in New York City and that did become a little burdensome, but it was well worth it.

Paul: It’s interesting that you picked that one out because that was the one that I really looked at and went “Wow, that must have taken a long time.”

Nicholas: Yes. But it was well worth it. A year is a long time but it’s actually not that long of a time and I had a lot of hunches going into it about where I would go and where I didn’t go and it’s phenomenal to see how little of the city my routine is actually settled into.

Paul: Yeah, it’s a fascinating exercise. Just kind of give us a little bit of an idea, you know tell us you just mentioned walking down certain streets. Tell the listeners some of the other things that you collect, the other bits of information.

Nicholas: Well last year I was keeping track of every single alcoholic beverage that I had. For some reason I think drinking is really easy to keep track of because it is sort of a binary act, it’s like “one drink” versus a meal which can be more complicated but so alcoholic beverages I had 968 in 2007. I had 83,565 milligrams of caffeine through all my coffee beverages which by examining my weight and the caffeine content of each type I was able to deduce was approximately 6.8 lethal doses. I knew there’d be a couple lethal doses in there I just wasn’t sure how many and I worked it out.

Paul: That’s just horrifying. How do you decide what it is you’re going to track?

Nicholas: It usually just leads naturally out of the previous year. So like in June I will decide, “I wish I’d been tracking that this year,” and so next year I’ll make a point of doing that. So last year I started delving into the distances I’ve traveled, I worked out that I traveled about 1075 miles on the New York City subways. So this year I’ve taken a much closer look at the distances I’ve traveled. I’ve worn a pedometer all year so I could figure out how far I’ve walked and yeah.

Paul: What kind of other stuff are you tracking at the moment? You’re tracking how far you’ve walked, what other things?

Nicholas: Mostly the same things from previous years, but I’d like to look at it all through the lens of distance so it’ll be a different measure of the year rather than relating things to days or hours how does that relate to how far in terms of length I was through the year.

Paul: I mean you mentioned a pedometer there. What other kind of tools do you use for collecting data when you’re out there? When you’re out and about I feel like you need a really handy little iPhone app or something here that kind of records all this stuff for you but what tools are you using?

Nicholas: Well yes the iPhone is great I’ve tried to have some sort of smart phone where I can take notes at all times through this project but often times it’s just as simple as sending an email to myself so I have this little note that gets collected and goes into a folder and I make sure that I enter that into my calendar. It mostly all goes into iCal. I also use Backpack by the 37signals guys to keep running lists of the clothes that I purchase through the year or the movies that I saw and then when it all comes together it’s Excel. Everything needs to get into a spreadsheet so that all the math can get done and that’s probably half of the time it takes to design is just collating all the numbers.

Paul: Yeah, I’ll bet. Wow. This is absolutely fascinating. It’s something very addictive about the whole idea. I mean OK, for somebody like me, let’s say I wanted to go for this and I wanted to try it. What kind of advice would you give me starting out?

Nicholas: Well probably the best advice is to pick something that you’re going to be able to track, that you’re not just picking “What websites do I visit?” because it’s going to be overwhelming and you’re just going to pass on it after a week or two so pick something that’s easy that you do, not too infrequently that it’s not interesting but frequently enough that you’re going to get a good data set out of it. And so like if you see a lot of concerts I think concerts attended is great and then what aspects of that that are interesting? Who did you see and where was it or how long was it? So I think definitely in this website I’ve been developing to help other people create their own annual reports or just personal reporting in a way you can just have one really rich data set and by slicing it in different ways I think you can get a lot of interesting presentations out of it.

Paul: You mentioned a site there that you’re developing. Tell us a bit about that.

Nicholas: OK, it’s called daytum.com. It’s D-A-Y-T-U-M and it’s just a place where I’ve tried to remove a lot of the boundaries for creating a document like this. So there are two parts of it, there’s the recording element that can get complicated so we want to make a way that’s really easy for you to count things and then the display part of it which is practically inaccessible to a lot of people so there are a lot of built-in pie charts and stack line graphs and counting methods that are all built in, in a sort of clean design and you can just make this page that fills up with graphs and numeric intricacies of your life.

Paul: I must admit I’ve had a quick look at it and I haven’t signed up for it yet and you know it has that same clean look that your reports have and you know it’s obviously beautifully designed as well I mean we’ve spent a long time haven’t we talking about the collecting of the data I think that’s probably the most fascinating bit but as this is a web design podcast I feel like we should be talking about the design a little bit as well.

Nicholas: Absolutely.

Paul: You know I think the kind of key thing that really struck me is that you’re presenting, you know, fairly dry data and don’t get me wrong, I’m not implying that your life is boring but at the end of the day it’s data that you’re presenting and you’re doing that in a kind of visually stunning way. Tell us a bit about how the design comes together, you know. What’s your design process?

Nicholas: Well I have the benefit of being in control of all the data so if something isn’t looking right one way I can explore it a different way or I can rewrite a headline which is one of the greatest advantages that any designer can have rather than working for someone else. And then I sort of have an infographics approach where I really eschew using keys or trying to make your eye go in too many places to understand something so whenever possible I try and keep everything really focused so you can look in one spot and hopefully understand what’s going on there immediately rather than having to look at color codes or translate symbols unnaturally.

Paul: I mean is it, a lot of graphic designers out there that kind of find working with data and, you know, things like that incredibly dull. How do you keep inspired? How do you get something out of it? Because you’re not working with gorgeous imagery or anything like that, you know it’s quite dry, what inspires you about doing this kind of stuff?

Nicholas: Well I guess they’re kind of like puzzles for me. Um, I will see the establishing of infographics sort of like the data’s there and it wants to look interesting so how can I make a system that’s going to present it in the most instructional way? So I’ll play with that system so that it will line up in a dramatic way rather than just sitting in a static predictable line graph or bar chart or something like that.

Paul: I mean also you seem to use typography very heavily so I’m guessing that’s something you’re particularly passionate about.

Nicholas: Yeah I guess it’s my two natural loves in one place: the numbers and type.

Paul: Oh dear. So what advice would you give for us Web designers that are kind of, you know we do work with data a fair amount, you know from surveys through to content management systems that provide reporting and things like that. What do you think the key is to presenting data in an understandable and approachable format?

Nicholas: I think that one of the key things is just getting away from the default options that you’re given like I’ve found it’s really impossible to get a nice looking graph out of Excel or out of Apple’s Numbers and the same is kind of true for the Google Chart API which is what we use for daytum.com which is basically a way to send a URL to Google and they return a pie chart or a line graph but they can get really overly complicated and ugly very quickly so it’s a matter of stripping it down and making sure that this is something that’s going to be dramatic and simple to understand.

Paul: It’s that simplicity thing again that, you know, have taken something complex and as you say stripping it down and keeping it simple.

Nicholas: Absolutely, and even if you have the benefit being able to edit your material so that I’m looking at a pie chart that has four or five slices rather than seventeen I think it’s going to benefit your readers enormously.

Paul: So Daytum, that you are in the process, is that actually live now or is that still in the process of being developed? I can’t remember whether it was generally accessible or whether it was in a closed beta.

Nicholas: It’s in a beta but the wait list is down to less than a week now so it’s just a queue basically to protect out severs. But yeah, we’re adding new features all the time. We’re about to add averages there so you can examine your average cup of coffee or your average commute time and we just plan on trying to preserve the user experience by making sure we don’t get too swamped and growing it over time.

Paul: So how did this come about? You keep saying “we” so who’s the team that’s behind that?

Nicholas: Yes it’s my partner Ryan Case who is more on the development side but is also a fantastic user interface designer and he came to me in January or February of this year and like many people had said we should figure out a way to do this year reports on the web so that other people can do it but he had the technical chops and motivation to really get the ball rolling and he’s become actually a great data tracker himself and has been keeping track of all his beers religiously and all the trains he’s been taking, which I didn’t know he had in him. So I think it goes to show anybody with the proper motivation could get started.

Paul: So is this your full-time job now or is it a part-time project?

Nicholas: It’s about half-time at this point. I still have my editorial clients and web clients and identity clients that I work for but this definitely occupies as much free time as I can give to it.

Paul: Well I found the whole thing incredibly inspiring.

Nicholas: Thank you so much.

Paul: It made me look from a completely different perspective at graphic design and also at life in general I guess and we have so many people who come on the show that are talking about the stock and trade of web design and thought it’d be really good to get you on just to give a different perspective and make us look outside of our little boxes. Thank you so much for coming on and I wish you all the best in your various projects.

Nicholas: Thank you Paul. Thank you.

Paul: Good to talk to you.

Nicholas: OK, take care. Bye bye.

Thanks goes to Todd Dietrich for transcribing this interview.

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Listeners feedback:

This week’s listener contribution is a question from Dave. He writes:

I am having real problem maintaining users. They visit the site once and then I never seen them again. I have good content, the site is usable and so I am at a loss as to what I should do.

Should I be worried? Are repeat users really important? What can I do to keep them coming back which doesn’t cost a fortunate?

It is such a good question that it spawned an entire post on using community as a retention tool.

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