User experience is not just about your website

As web designers and website owners we obsess about user experience. However, good user experience is about a lot more than having a great website.

Meet Jill. Jill is in the market to buy a reasonable quality digital SLR. She’s fed up with her point-and-shoot camera and wants something a little more sophisticated. However Jill doesn’t want to rush into a purchase as digital SLR’s are not cheap. Instead she has been researching the options online.

Jill holding her camera

Video

Eventually she discovers a video review on YouTube for camera that looks perfect. The video has been produced by a company called “Professional Cameras”. The review was very thorough and provided her with all the information she required.

Search Engine Optimisation

Once settled on which camera to get Jill searches Google to find the best price. Among the search engine results she sees “Professional Cameras” again. They are not the cheapest, but because she was so impressed by the video she decides to take a look at their site.

The website

The website was incredibly useful. It was well-designed, easy-to-use, and answered all the questions she had about purchasing from “Professional Cameras”. However by this stage Jill was keen to get her hands on her new camera and didn’t want to wait for it to be delivered. She decided she was willing to pay a bit extra to buy it from her local Currys. She got in her car and drove into town.

Mobile website

Much to her disappointment none of her local shops stocked the particular camera she wanted. However she remembered that the “Professional Cameras” website said something about next day delivery for a small additional charge. Although there were other cameras in Currys she didn’t want to settle for second best. So while still in store she used her iPhone to connect to the “Professional Cameras” website. She was delighted to find that they had an easy-to-use mobile version of their site that made it incredibly straightforward for her to place an order. Within 2 minutes she was done and the camera was due to arrive next day.

Support forum

Jill excitedly waiting for the camera to be delivered the next day. As promised it arrived on time and she was over the moon. She spent most of the day out snapping pictures, but when she returned home that evening she discovered a problem. Unfortunately no matter how much she tried she could not get the camera to transfer photographs to her computer.

In desperation Jill returned to the “Professional Cameras” website and visited the support forum looking for help. Unfortunately she couldn’t find the answer she wanted and because it was outside business hours she was unable to contact the supplier.

Social media monitoring

In her frustration she posted a tweet expressing her dissatisfaction with “Professional Cameras” even though she knew that it probably was not their fault. She was just so disappointed.

On logging in the following morning Jill discovered that somebody from “Professional Cameras” had responded to her tweet apologising for the problem and suggesting that she either calls customer services or uses the live chat facility on their website.

Customer services

Jill decided to use the live chat feature because she hated talking on the phone. She was blown away by the customer service she received. They offered to replace the camera no questions asked. However they suggested that a software update may solve the problem. Using the features built into the live chat they took her to the appropriate page and showed her how to download the drivers. This solved the problem and Jill went awayhappy.

An ongoing relationship

Jill was so impressed by the service she received from “Professional Cameras” that she decided to like their Facebook page and tell her friends about the excellent service she had been given. Most importantly when she received future e-mails from the company suggesting alternative products that she might wish to consider she was not so quick to consign them to her junk folder. In fact it turns out that the e-mails she received were incredibly targeted and suggested a number of excellent accessories and provided her with tips on how to get the most out of her new camera.

The moral of the story

So why do I tell you the story of Jill? It is to demonstrate that users online relationship with a company extends far beyond the website. More importantly it is vital that the different aspects which make up this online relationship work well together. Traditionally website owners have employed a web designer to build their site, an SEO company for their search engine rankings and marketing people to deal with social media and e-mail. However often this can lead to a fragmented approach.

If we are really to provide customers with an exceptional user experience it is vitally important that we provide a unified experience which involves the various specialists working together in extremely close relationship. It is time to look beyond the website and see the larger picture that makes up a great user experience.

If you recognise that the mobile web is important and you need help deciding on a strategy, then book a mobile consultancy clinic.

Book a consultancy clinic or contact Rob about a more in-depth review.

5 techniques and 10 tools for making blogging easier

Blogging is hard work. That’s why you want to make it as easy as possible. This post provides hints and tips on how to make your blogging experience less painful.

We all know about the benefits of blogging to our personal or corporate brand. Blogging can…

  • Establish ourselves as the expert
  • Allow us to engage with our users
  • Encourage repeat traffic
  • Improve our search engine visibility

The problem is that these benefits come at a cost – our time. Blogging can be time consuming especially if you want to blog regularly.

If you are determined not to let your blog fall by the wayside, it is important to have a process that is as painless as possible.

What follows are some valuable lessons and powerful tools I use to help me make blogging more cost effective.

1. Get organised

The first lesson of pain free blogging is to get organised. There are two ways you need to be organised:

  • In your blog idea generation
  • In your post scheduling

Capturing blog ideas

In ‘5 lists every website owner should keep‘ I warned how ideas for posts can strike at anytime and that you need to be prepared.

How you do this is entirely up to you. Personally I use a task management programme called Omnifocus that exists both on my iPhone and Mac. This allows me to record ideas wherever I am. I can even mail myself ideas if I do not have my phone or mac with me.

Omnifocus

The secret is not so much in the application you use, but in the ability to capture ideas anywhere and have a list you can draw upon when you blog.

An extra tip: When capturing ideas for a post try to write more than just the title. Also write down the key points of the post. This will make life easier when writing later.

Scheduling posts

As well as having a list of ideas you also need to organise the scheduling of your posts. It is important when blogging to do so regularly, so that users come to eagerly expect your next post.

The problem I had was that in most blogging systems it is hard to see what is released when.

Find a blogging tool with a calendar showing when posts are due to be released. This makes it easy to spot ‘the gaps’ that need to be fill.

In the screenshot below is Editorial Calendar a plugin for WordPress that clearly shows what is being published when. It also allows you to drag and drop posts to easily organise their release.

Calendar Plugin for WordPress

2. Find a good editor

My second tip for more streamlined blogging is to get yourself a good editor.

Generally speaking the built in editors for blogging platforms are poor.

Even those who do have a half decent editor (such as WordPress) require a web connection to manage and edit posts effectively. This obviously limits when you can blog. For example, I am writing this while flying at 33,000 feet over the Atlantic, something that would be impossible with an online editor.

My editor of choice is Marsedit for the mac. I chose this editor because…

  • It is a desktop editor and so can work offline
  • It provides a real time preview of how my post will look when released
  • It gives control over everything from release dates to category and tagging
  • It can manage media such as images, video and audio
  • It allows me to markup content using keyboard shortcuts
  • Its functionality is extendable through the use of scripts and plugins
  • It integrates with every type of blog. This means I can move blogging platform later.

Marsedit

Admittedly a lot of desktop editors provide these types of functionality. It is not really the application that matters, but rather the functionality that allows you to save time.

The biggest time saver in my opinion is the ability to quickly markup posts through keyboard shortcuts. For example, the list above was marked up in a single key press and links have been grabbed straight from safari (no typing at all).

3. Streamline sourcing and uploading images

Probably the most time consuming part of blogging is sourcing and publishing imagery to your blog post. In fact it can be such a painful process that many bloggers give up entirely on using imagery.

Although I can understand this decision, imagery adds a lot to blog posts, increasing user dwell time and engagement.

Fortunately there are tools that help find, capture and upload imagery.

Finding imagery

Most bloggers cannot justify paying for stock imagery. Sure a quick Google Image search will provide you with thousands of images you could use. However, with no licensing information you could easily be breaking copyright.

The answer to this is Flickr because you can search based on licensing. There are millions of creative commons images available on Flickr. These can be used for free as long as you reference the original creator.

However, finding the right kind of images on Flickr is time consuming. That is why I use a program called View Finder. View Finder is a desktop application that allows you to quickly search for imagery that is creative commons. It also makes it easy to add these images to your blog along with the associated image credit.

Viewfinder

Capturing and uploading imagery

Of course in many cases you do not need a photograph. Instead all that is required is a screenshot (such as you can find throughout this post).

There are many tools that provide this functionality. However there are two applications I would like point out in particular.

The first is Skitch. Skitch is a free mac application that allows you to easily capture, resize and upload screenshots. It is by far the most streamlined application for getting imagery into your blog posts. Not only does it upload to your choice of location, it even provides HTML to copy and paste directly into your post.

Skitch

The only problem with Skitch is its annotation tools. If you want to add text, arrows or boxes to your screen capture then you have to endure their horrible styling.

Fortunately there is an alternative to Skitch for those times when annotation is required. Little Snapper has some beautifully styled tools including text boxes, arrows, highlight boxes and more.

LittleSnapper

The only downside of Little Snapper is resizing. You cannot manually resize in the application and then upload to the web. However, when annotations are required the slightly more convoluted process is worth it.

Increasingly adding imagery is not enough. Video is a great way of grabbing users attention and spicing up your blog.

4. Add some video

The problem with adding video is that it is time consuming and the applications are often expensive. Fortunately there is an application called Screenflow that is very reasonably priced and simple to use.

screenflow

Screenflow for the mac is capable of capturing desktop, webcam and audio. Combined with its ability to import external video this makes it the ideal blogging video tool.

Best of all the videos produced using Screenflow look amazingly professional. It has some superb transitions and allows you to do basic animation and effects.

Once you have your video the next question becomes hosting. There are certainly no shortage of options available many of which are free.

However, a word of warning – check their terms and conditions before uploading. Many assert rights over your videos while others like Vimeo only allow your video to be posted to sites free from advertising.

If you care about your video then a paid service like Vzaar maybe more appropriate. Performance is often superior and the player is more customisable. What is more they do not have draconian terms and conditions.

vzaar

An extra tip: When choosing a hosting provider check whether your videos will be available without flash. With devices such as the iPhone growing in popularity it is becoming increasingly important to offer a non flash version.

5. Spread the word and track

Finally, there is no point of having a great blog if nobody sees it.

Increasingly the main way of promoting a blog post is through Twitter and other social networks. However, when you are scheduling posts weeks in advance it is not always easy to remember to tweet about them.

That is why I use a plugin for WordPress that automatically posts to Twitter when the article goes live. This takes the hassle out of monitoring your posts status. Once it has been scheduled you can forget about it.

Wordpress plugins

To be honest there are many more plugins I could mention here. That is one reason I like WordPress so much. It has an amazing plugin community and you can find plugins to do everything from publish a podcast to twitter your posts.

Because social networking sites like Twitter and Facebook are so important, it is not enough to look at Google Analytics to see if a particular post is popular. You also need to see how many times the post is referenced by Facebook, Twitter, Digg and so on.

However, checking these sites manually is time consuming and almost impossible. That is where PostRank Analytics comes in.

PostRank

PostRank Analytics gives you a report on the effectiveness of each blog post. It looks at page views (pulled from Google Analytics) and mentions on social networks. It boils all of this data down into an engagement score rated from 1 to 10.

This is a great tool for tracking the popularity of your posts and identifying what kind of subject matter is popular.

How do you make blogging pain free?

So that is my 5 techniques and 10 tools. What about you? Are you a regular blogger? If so how do you streamline the process to make it less painful. I am always keen to hear other people’s tips and tricks so I can apply them to my own blogging.

Please share in the comments below.

Pain free design sign off

Getting design sign off for a website can be a painful process for both the client and designer.

This year at SXSW I spoke about the challenges of design sign off. I shared how at Headscape we have changed our working relationship with clients from one of confrontation to true collaboration.

Too busy to watch?

The nice people at SXSW have compressed my entire talk into a 5 minute summary. Perfect if you are a hyper busy and important executive.

Talk description

Getting design approval can be like pulling teeth. Clients seem to make irrational decisions based on personal opinion. They ignore our expertise, reducing us to pixel pushers. However, it does not need to be this way. With good communication and a sound methodology, design sign off can be pain free.

What you will learn

  • Why your clients do not trust you
  • Why clients micro manage
  • Why you need to involve clients earlier in the design process
  • Why designers are their own worst enemy
  • How mood boards and wireframes can ease design sign off
  • How to build your clients’ confidence in your abilities
  • How to handle client feedback
  • How to avoid design by committee
  • How to make a client feel invested in your design
  • Why it is important never to say no to a client

A great example of moodboards in action

Moodboards are a valuable tool in the design process. However many web designers lack experience in producing them. Find out how to produce a stunning moodboard that will impress clients.

At Headscape we have been using moodboards for some time as part of our design process. We believe that working with moodboards is considerably more effective than producing multiple design concepts.

They have the advantage of being quick and easy to produce. This means that, unlike design concepts, they are disposable. You can try lots of different approaches to find the one that works for both you and the client.

However, as I said in my post ‘How Moodboards Can Save Time, Money And Your Sanity!‘ they can be tricky to produce. Inexperienced web designers can often overwork moodboards making them more like a design concept than some initial ideas.

Moodboards in action

Recently I came across this concept video for Microsoft’s upcoming iPad competitor. Although the technology looks very impressive that was not what grabbed my attention. What impressed me was the moodboard they created to show off the technology. This is a great example of moodboards in action and demonstrates the kind of look and feel a moodboard should have.


Of course we don’t all have fancy (and as yet non-existent) tablets to create this kind of thing on. However, all of this could just as easily be achieved using a Wacom Bamboo Pen and Touch.

Hopefully this video inspires you to create freer, less structured moodboards that don’t take hours to craft.

My Grand Mac Tour

This has nothing to do with web design but if you are a mac user you might find the way I use my mac interesting.

I am a productivity nut. It’s an obsession really. As a result I have all kinds of little apps and tricks I use to streamline my working life. In this video I show you a few and hopefully introduce you to some applications you have never used before.


Some of the applications mentioned include…

I was on net@night

Wow. That was exciting. I got to chat with Leo Laptorte & Amber Mac on one of my favourite shows net@night.

I love net@night. It’s a great show. It’s laid back, informal and talks about all the web stuff that warms my heart.

You can therefore imagine how excited I was to be on the show this week. Both Leo and Amber have been a huge influence on my podcasting and so it was great to talk to them both.

We chatted about web design trends, the boagworld podcast and the website owners manual. It was loads of fun and I hope I get the chance to talk to the guys again in the future.

Vimeo: Lessons in customer care and community

In my post I shared my negative experiences with Vimeo. In this video I look at the lessons we can all learn about handling customers and engaging with communities.

I believe in learning from every experience whether positive or negative. I therefore thought it only appropriate to ask myself what I (and by extension every other website owner) can learn from the mistakes of Vimeo.

And of course I simply had to share my thoughts in a ‘non commercial’ video format ;-)

You can read my original Vimeo post here.

Alternatives to Vimeo

Several people have asked me where they can move their videos to avoid Vimeo’s draconian and erratic policies.

If you video is truly ‘non-commerical’ and your concern is not Vimeo’s commercial policy but its limitations on where your video can be displayed then I would recommend Viddler.

However, if like me some of your videos do have commercial content then I would recommend Vzaar which is essentially Vimeo for business. That is where I have moved and have so far been impressed.

Vzaar

Why you will regret using Vimeo.

You better watch out, you better not cry, you better not pout, I’m telling you why… vimeo will ban you.

I was sitting enjoying some mulled wine and a mince pie when my iphone beeps with an incoming email. I debate as to whether I should check it. After all I am on holiday. Surely it could wait. However being the workaholic, I had to check.

Bloody good job I did.

The email read as follows:

We see that you are using Vimeo for uploading commercial content.

We’re sorry, but as stated in our Terms and Conditions of Use, on
our Community Guidelines page, and on the upload page itself, Vimeo is for noncommercial use only, and we cannot host this content for you. Please take 24 hours to move your videos to another hosting service.

My immediate reaction was disbelief. After all I had read their guidelines which state:

You may not upload commercials, infomercials, or demos that actively sell or promote a product or service.

I didn’t believe any of my videos fell into this category.

My second reaction was ‘crap I only have 24 hours to sort this out. There goes my relaxing evening’.

Update: I have since been able to negotiate a week to sort out my hosting.

I quickly fired off an email asking for clarification:

Could you please clarify which video you feel breaches your terms and conditions.

After a reluctance to make it clear which videos were the problem, they finally came back with this list. (note I am in the process of moving these videos elsewhere).

Now I could possibly understand their position over the ecommerce sales post. Although it was intended to demonstrate good practice in ecommerce, it could be seen as a case study and so a sales tool.

However, the other three include a review for a firefox plugin and two that provides marketing and sales advice.

Excluding any talk of commercial products

Apparently Vimeo does not just wish to exclude content that is commercial in nature. They also wish to exclude content that relates to commercial subjects.

My understanding is that Vimeo are excluding:

  • Reviews of commercial products (even by third parties)
  • Advice that could be applied to a commercial organisation even if it could equally be applied to a not-for-profit.

However, them blocking 4 videos was the least of my problems.

The most insane bit of all! No player if you have ads

But that is not the end of the story. They also ban the use of their player on any website that includes an ad of any kind (even Google Adwords).

Their guidelines state:

You may not upload videos containing ads before or after the video, unless given prior written permission from an authorized member of the Vimeo staff. Videos with any advertisements in them, including links to commercial sites, regardless of content, will be removed.

My videos do not contain ads. However, the site does and that seemed to be enough.

This means that although they are only deleting the four videos above, I cannot even embed a video from Vimeo because I have ads.

Here is what Vimeo wrote to me:

Vimeo players cannot appear on domains running ads, its a decision we made in the beginning and have been going back and forth with allowing or disallowing it, but so far we cannot allow it unless it is with one of our partners. What keeps Vimeo different is it’s content enforcement, which in turn helps foster a nice and caring community.

Let me be clear. I am not just talking about videos I create myself but any video produced by anyone. If you create a great video and host it on Vimeo, I cannot feature it on Boagworld without breaking their terms and conditions.

Surely this is insanity!

A hit and miss affair

It would seem these problems are widespread. When I tweeted about the email from Vimeo Paul Annett referred me to this post he made in the vimeo forum.

In the post he points out that Vimeo seem to quietly ignore high profile websites that break their guidelines. He also asks Vimeo to clarify their position on commercial content.

Vimeo replied with this gem:

The content policy on commerciality is largely based on intent. We ask our users to ask themselves this question: “are you uploading these videos to make a profit?” if the answer is yes, then it most likely won’t be allowed on vimeo.

You really can’t get a lot more wooly than that. I was certainly surprised to discover my content was consider commercial as I did not see it that way myself (and still don’t). Ultimately what matters is what Vimeo thinks not what I believe. And the statement above certainly makes it no clearer how they judge.

Throwing away money

What astounds me about this is that I am paying client of Vimeo. Obviously, I will now be cancelling my account. However, if they had offered me a business account then I would have taken it. I would have gladly paid to avoid the hassle of moving all of my videos.

However, Vimeo seemed more than happy to lose my business and actively ignored any appeals to ‘come to an arrangement over payment’.

A final kick in the teeth

After becoming increasingly frustrated by the email correspondence with Vimeo I eventually decided to download all of my videos and host them elsewhere.

Unfortunately I discovered that several of the videos were impossible to download. I asked for help and was informed that this was a known bug. However, they had no intention of holding off blocking my website from playing Vimeo videos.

Fortunately I had backups of all but one of the problematic videos. However, that isn’t really the point!

The bottom line

So the bottom line is this. Don’t host with Vimeo whatever your content. You cannot guarantee how it will be perceived by Vimeo and if they do take exception to it, there is no upgrade path.

Read what lessons can be learnt from my experiences with Vimeo

Make your website go viral

Sometimes even a small design technique is enough to make your website go viral.

Recently I keep hearing about this Firefox Plugin. Not because it is an amazing plugin. The reason everybody is talking about it is because the website for the plugin uses some gorgeous CSS and Javascript.

This demonstrates perfectly the point I was making in ‘3 Ways To Make Your Site Stand Out From The Crowd.’

View the Firefox Plugin

Read 3 Ways To Make Your Site Stand Out From The Crowd

The 10 harsh truths about Institutional Websites

This year I spoke for the first time at CASE. The subject was ‘The 10 harsh truths about Institututional Websites’

For those that don’t know CASE is “Europe’s biggest gathering of Alumni Relations, Communications, Fundraising and Marketing educational professionals.”

I am heavily involved in the Higher Education community with a significant number of Headscape’s clients being from HE. We even run our own Higher Education workshops. However although I have spoken at IWMW several times this was the first time I have spoken at CASE. Despite a rocky start it turned out to be a lot of fun.

Below is a description of my talk and a video I recorded. Hopefully you will find it useful.

Every organisation makes mistakes running their website; the nature of those mistakes varies, however, depending on the size and type of organisation. Institutional websites are often large unwieldy creatures plagued by bureaucracy. In this talk Paul will share some of the harsh truths surrounding these websites and suggests ways to tame the beast!

I would love to hear your thoughts on my talk – Do you have questions or can you think of other harsh truths? Post them in the comments below and lets discuss how to overcome them!

10 ways to put your content in front of more people

What is more important – driving traffic to your site or encouraging as many people as possible to see your content? Believe it or not, they are not one in the same thing.

Too often as website owners we live and die by Google Analytics. We fret about bounce rates, unique visitors and dwell time. However, when we focus so heavily on the performance of our website we miss a fundamental point – the aim is to expose users to our content not our site. The website is tool a that can be used to showcase our content, but it does not have to be the only one.

Truly successful websites understand this principle. Take for example the following…

  • Amazon – Their primary objective is to sell stuff.
  • YouTube – Their aim is to use video content to carry advertisements
  • Twitter – They are about facilitating twittering (who knows what their business model is!)

In each case it is the content that matters not the site. That is why each company provides numerous ways of accessing their content beyond their websites. From Amazon’s affiliate scheme to YouTube’s embed feature, it is possible for these companies to reach audiences who may never go to their websites.

Twitter is probably the best example of all. What percentage of the time do you read tweets (or post them) via the twitter website? If you are like me, then the answer is very rarely.

Twitter website

The lesson here is obvious – as website owners we need to start thinking in terms of a broader web strategy and releasing our content from the shackles of our websites. How then do we do this? I would like to propose 10 possible opportunities that you may wish to consider integrating into your online approach.

1. Targeting the desktop

eBay recognised they had a need for a desktop application. Many people make their living from selling on eBay and these people needed desktop software that streamlined their business processes. They needed desktop notifications, faster more desktop like interaction and easier access to eBay features.

eBay Desktop

Using platforms like Adobe AIR it is easy to take web based content and functionality to the desktop. This is exactly what they did and it has proved very successful among their power users.

As a website owner you should be asking whether a desktop application is right for you. Do your users need desktop features, offline access or better integration with the operating system.

2. Going mobile

uStream iPhone Application

It won’t be long before more users access the web via a mobile device than do using a PC. In many countries this is already the case.

Traditional website often render poorly on mobile devices or are hard to use. They also do not take into account the context of being a mobile user. It is therefore necessary to approach the mobile web as a different channel to your traditional website.

Methods of delivering content to the mobile web include…

  • Producing mobile websites – Mobile sites take into account small screens, different input devices and the numerous other unique characteristics of the mobile web.
  • Using text messaging – Text messaging is ideal for notifications and updates. A perfect compliment to your website and a way of keeping users informed.
  • Building mobile applications - Mobile platforms like the iPhone and Android make it increasingly easy to build applications that run directly on the mobile device. This provides opportunities to make your content available even when the user is not connected or away from their PC.

Pushing your content to mobile devices is ideal if your target audience is often away from their computers or require access to your content while ‘in the field’.

3. Start twittering

Twitter is surrounded by so much hype at the moment. However, it does provide a unique opportunity to reach a larger audience with your message. The question is, how best to use it?

Some organisations use twitter as a broadcast tool. This is fundamentally an alternative to RSS. An example of this is BBC news who provide latest updates via the service.

However to use Twitter as a broadcast tool, fails to grasp its real power. Organisations who really ‘get’ twitter include Zappos and Omnifocus. They use Twitter as a way to engage with their followers and even provide customer support.

Use Twitter as a way to engage with your audience. If you have a number of people working on your site, encourage them all of them to twitter, rather than having a single ‘branded’ account.

4. Writing for others

Writing for other sites provides an excellent opportunity to demonstrate your expertise and spread your message to a larger audience than would otherwise be possible on your own website.

Do not limit your words of wisdom to your own website. Look for other editorial sites and blogs who are speaking to your audience and offer to write for them. After all your audience visits many sites other than your own. Why limit your writing skills to your own blog when you can reach new audiences by writing for others?

Of course, any article you write for others has to be more than shameless self promotion. The owners of those sites are going to want quality content that fits their site and is of interest to their audience. For example I recently wrote an article for a site whose audience was franchise owners. If I had simply written about how great Headscape was then I doubt it would have been published. Instead I shared a case study of our experience working with a franchise based business. The content was both relevant to the publication and useful to their audience. However, at the same time it raised our profile among a potential new customer base.

An example of the bio which appears when I write for others

What sites exist that reach your target market? Would they consider publishing some of your content? How could you rewrite your content to make it more appealing to them?

5. Embracing Facebook

Another option that allows you to expand your web strategy beyond the website is Facebook.

I am sure it is unnecessary for me to explain the importance and reach of Facebook. However, you maybe tempted to dismiss it because your target market is not the teenage audience normally associated with these kinds of social networking sites.

What may surprise you is that Facebook is no longer confined to the younger demographic. Over the last year the number of users between 35-54 has jumped by 276% to over 6 million.

So how do you reach your audience on Facebook? There are three good starting points…

  • Create a group – Groups have been around a long time and are ideal for building a dialogue with those already interested in your product or service. You can easily invite people to participate and those people in turn can invite others. This makes groups ideally suited for viral marketing
  • Create a fan page – Fan pages are basically public profiles for organisations rather than individuals. Unlike groups, pages are public facing. This means non-facebook users can see them and they are indexed by search engines. Fan pages are perfect for building long-term awareness and for reaching people both inside and outside of Facebook.
  • Create an application – Facebook allows third parties to build ‘applications’ that can be add to user profiles. These can range from games to RSS feeds. Unlike pages or groups, some technical skill is required to build an application. However, the possibility of users embedding your content into their profiles makes this an attractive proposition if you have appropriate content.

Carsonified Fan Page on Facebook

Of course Facebook is not the only site of this nature. However, it does have considerable reach and provides some the best tools for reaching their massive audience.

6. Developing widgets and APIs

The ultimate way of distributing content has to be by providing an API or widget.

An API gives other web developers access to your content allowing them to build applications and websites around it. Using an API, a developer could do anything from embed your content into their site, to build a desktop application that offers your functionality.

Twitter really gets APIs. When was the last time you viewed or posted tweets from their website? The chances are it was a long time ago. Because Twitter offers a powerful API, thousands of developers have built all kinds of applications allowing you to view and post tweets. Infact, what Twitter offers is very basic. However, because of their API it is possible to do everything from view Tweets on a google map to post photos, video and audio.

Screenshot of Tweetdeck

Unfortunately, APIs do have some drawbacks. They require a considerable level of technical expertise to implement. As a result they are only of use to developers. What about the rest of us? How do we add third party content to our sites? That is where widgets come in.

Widgets are typically a small piece of code that you can copy and paste into your website. There are literally thousands of widgets available. They allow website owners to utilise the content and functionality from other sites quickly and easily. Widgets are used to embed YouTube videos, show your Amazon wishlist or display your location on a map.

Widgets are powerful because they are easy to implement. This means anybody can add them, so distributing your content as far as possible.

Widgets are also easier to build than a full API. This makes them a good starting point for those wishing to put their content in front of more people.

7. Offering better feeds

Not all approaches to putting content in front of users has to be as time consuming or complex to develop as an API. There is one thing you could do to increase views within a few minutes.

Increasingly users are relying on RSS feeds as a way to consume content from websites. This is especially true for news, articles or blog posts. However, some website owners are so obsessed with driving traffic to their sites that they only provide a teaser of the post via RSS. To read the whole article, the user is forced to ‘click through’ to the website.

This approach to RSS is counter productive. When a user is browsing a large number of feeds, they are less likely to read your content if they have to leave their news reader to do so.

To maximise a users exposure to your content, ensure as much of it as possible is displayed within the RSS feed itself. Only require a user to click through when absolutely necessary.

Google Reader displaying a partial RSS feed

It is also important to note that when users are reading content from an RSS feed, they do not have the context of your website. It is therefore necessary to ensure content stands alone and that calls to action are incorporated in the copy of your posts.

8. Using multimedia

Of course, it is becoming increasingly unnecessary to limit your content to the written word. Creating audio or video content has become trivial with services like YouTube and applications like Audioboo making production and hosting easy.

Also, pioneers like Diggnation and Wine Library TV have shown that users care more about quality content than high production values. Both shows are essentially presenters talking to a single locked off camera. This kind of production value can be achieved with a consumer camera and basic editing software.

That said, creating popular content is harder than it first appears. Many organisations believe that simply uploading their latest product demonstration to YouTube will generate millions of views. This is simply not the case.

Good rich media content has to be engaging if you want people to watch, or more importantly recommend it to a friend. This can be done through a passionate presenter, great content, humour or shock value. With thousands of videos uploaded everyday it is important that your video stands out from the crowd.

Wine Library TV website

However, do not forget your content has to be appropriate to your target audience. Shock tactics may work well for a teenage audience, but it might not go down so well with a middle aged business executive!

9. Start streaming

The next wave of multimedia on the web is not going to be pre-recorded material. It is going to be live streaming.

Services such as ustream, qik, and Justin TV are all fighting to dominate this space. Each offers the opportunity to stream live content to the web at zero cost. This makes the barrier to entry extremely low.

The main benefit of this approach over pre-recorded material is interactivity. The live format allows viewers to engage with the presenter in real time via chat. This offers a host of opportunities including (but not limited to)…

  • Live product demonstrations – Live streaming allows you present your products and services while talking questions from the audience. This is considerably more powerful that pre-recorded promotional videos.
  • Community sessions – If you run an online community, live streaming gives you the chance to engage with that community on a much more personal level than the written word. Social news site digg.com have run a number of ‘Town Hall’ meetings where their user base engage directly with the CEO and founder.
  • Online training – Finally, live streaming is a perfect environment to provide remote training. Whether you are providing training on using your product or selling online workshops, live streaming provides the opportunity for users to both hear and see what you are doing.

Digg Town Hall

Live streaming is still relatively immature and few are taking advantage of this new opportunity. There is a real chance to differentiate yourself through its use.

10. Don’t forget email

Amongst all this talk of video, audio and APIs it is easy to forget the tools we have always had for reaching beyond the confines of our website.

Although not the ‘sexiest’ tool in our list, I could not end this post without mentioning email. Email should be a key component in keeping your content in front of users.

Obviously, email can be used for a lot more than syndicating content. However, for the purposes of this article you should use email as a way for users to subscribe to your content. If a user can subscribe to your content via RSS, they should also be able to do so via email.

Fortunately services like Feedburner makes this easy. If your RSS feed is managed by them, users can also subscribe via email when you adding a single link to your site.

I do however want to share a word of warning – If a user subscribes to your content via email, they are not giving you permission to spam them indiscriminately. If you fail to respect their email subscription, you are in danger of loosing that user and potentially having them post negative comment that could put off others.

Conclusion

There was a time when build a website was enough. However, increasingly your website should be just one small part of your website strategy. It is naive to expect users to come to you. Instead, you need to take your content to them, whether that is on a social network like Facebook or a mobile device like the iPhone.

Hampshire Web Developer required

Are you a web developer living in the south of england? Once again, Headscape is looking for a talented, enthusiastic developer to join our team. We really need to stop expanding ;)

It was only 5 minutes ago we hired Helen but we are already looking to hire a new developer. We are looking for somebody with a computer science background, who is passionate about the web and can work out of our Hampshire offices.

Who we are looking for

We are looking for a server side developer who is absolutely passionate about the web and keen to develop new skills and experiences.

We are looking for somebody that loves finding innovative solutions to problems, enjoys working as part of a creative team and excels under pressure.

We need somebody with a computer science background preferably with a first or upper second degree.

Although Headscape is almost exclusively a .net development house, we do not require you to have specific experience in this language. As long as you can write great code, we will teach you the rest. (Anti-Microsoft Bigots need not apply!)

What we can offer

Headscape has a lot to offer employees. Just some of the benefits include…

  • A great working environment (watch our recent tour below)
  • The chance to attend industry conferences
  • All the training and careers development you need
  • The opportunity to work with an amazingly talented team
  • Loads of challenging and complex work that will stretch your skills
  • Some great client work to add to your CV
  • A decent office chair! :)

As for salary – Headscape always try to pay well and also pass on our success in the form of bonuses when things go well.

Where you would work

One of the best things about working for Headscape is our offices. Check out the video tour below. This was originally recorded to show people the room we have for rent. However, it also gives you a nice idea of where you would work.

The office is based in Lockerley, Hampshire. This makes it well placed for those living in Bournemouth, Winchester, Southampton, Romsey, Basingstoke and Portsmouth. However, its such a damn nice place that it is worth relocating for!

Interested?

So are you interested? If so (and you are not a recruitment agency) then email your CV to [email protected] or call him on 01722 320596.

Driving traffic vs. making the conversion

Marketeers are obsessed with driving traffic to their sites. Web designers are interested only in nurturing those users until they complete a call to action. Who is right?

Apologises for doing this as a video. I was just having real trouble writing this as a blog post. I will try and get it transcribed as soon as possible.

Apologises too for the lack of lip sync. It would appear that vimeo has done something weird to my video. :(

All in all not my best blog post!

Headscape is hiring

Are you a developer living in the south of england? Headscape is looking for a talented, enthusiastic developer to join their team.

Not only are we looking for somebody interested in renting office space at the Barn, we are also looking to hire a new developer. We are looking for somebody with a computer science background, who is passionate about the web and can work out of our Hampshire offices.

Who we are looking for

We are looking for a server side developer who is absolutely passionate about the web and keen to develop new skills and experiences.

We are looking for somebody that loves finding innovative solutions to problems, enjoys working as part of a creative team and excels under pressure.

We need somebody with a computer science background preferably with a first or upper second degree.

Although Headscape is almost exclusively a .net development house, we do not require you to have specific experience in this language. As long as you can write great code, we will teach you the rest. (Anti-Microsoft Bigots need not apply!)

What we can offer

Headscape has a lot to offer employees. Just some of the benefits include…

  • A great working environment (watch our recent tour below)
  • The chance to attend industry conferences (two of our developers are off to SXSW soon)
  • All the training and careers development you need
  • The opportunity to work with an amazingly talented team
  • Loads of challenging and complex work that will stretch your skills
  • Some great client work to add to your CV
  • A decent office chair! :)

As for salary – Headscape always try to pay well and also pass on our success in the form of bonuses when things go well.

Where you would work

One of the best things about working for Headscape is our offices. Check out the video tour below. This was originally recorded to show people the room we have for rent. However, it also gives you a nice idea of where you would work.

The office is based in Lockerley, Hampshire. This makes it well placed for those living in Bournemouth, Winchester, Southampton, Romsey, Basingstoke and Portsmouth. However, its such a damn nice place that it is worth relocating for!

Interested?

So are you interested? If so (and you are not a recruitment agency) then email your CV to [email protected] or call him on 01722 320596.

10 ways to Battle Site Bureaucracy

Running a large institutional website is frustrating. Your site is often held back by internal politics and bureaucracy. Let me show you 10 ways to cut through the crap and get results.

My recent post ‘10 harsh truths about corporate websites‘ generated a huge number of comments both on my own blog and on Smashing Magazine. I seemed to tap into an undercurrent of frustration that exists within the industry.

However, although there was a lot of agreement about the points I raised, there was also resignation. There was a feeling that little could be done to overcome these problems because institutional websites are too entrenched in bureaucracy and politics.

Although I can sympathise with this position and have myself suffered from the problem, I am not one to give up! Over the last decade of working on these sites, I have developed a number of techniques which (sometimes) help to smooth their evolution. Hopefully they will help you too.

1. Educate and inform

At the heart of any technique for dealing with politics and bureaucracy has to be education.

Although there are occasions when people are just ‘trying to be difficult’, in most cases their objections are based on ignorance.

You cannot expect people to be as knowledgeable as you about the web. If you want people to make informed, sensible decisions you must educate them.

Education is also not just about giving them the background to a specific decision so they understand ‘why you are right’. It is about increasing your organisations general understanding of the web.

Run workshops, publish email newsletters, do anything that informs people about the latest web innovations. Increasingly I am invited into organisations to run short seminars on everything from accessibility to facebook! This kind of ongoing education means people are better informed when tough decisions need to be made.

2. Hold stakeholder interviews

One technique that we find very effective at Headscape are stakeholder interviews.

Stakeholder interviews involves meeting individually with anybody who has a ‘stake’ (interest) in the website. This is typically members of the marketing and IT teams, as well as departmental heads and senior management. However it should also include suppliers, customers and users of your website.

These one-to-one meetings provide two opportunities…

  • Requirements gathering – It is easy for website owners to live in isolated bubbles, separate from the rest of the organisation. These meetings provide an opportunity to understand the real needs and objectives of others within the business. It will highlight ways that your website can help, which you might not have previously considered.
  • To be inclusive – Stakeholder interviews offer a ‘political benefit’ as well. By meeting with people individually they feel included in the process. They feel their opinions are valued and listened to (which they should be!). People are much less likely to object if they have been consulted before a decision is reached.

People often complain about the website in stakeholder interviews. Allow them to do this and avoid becoming defensive. They will feel more favourably towards you and your website, if you listen to their concerns. We all like to be heard.

3. Avoid group committee meetings

The key to stakeholder interviews is their one-to-one nature. Group meetings can be very destructive. This is for a number of reasons…

  • The need to defend – In large organisations that have internal politics, everybody feels the need to defend their own ‘turf’. If somebody criticise the website, you are forced to defend it to ‘save face’ in front of others. Equally others feel the need to defend their own positions for the same reason.
  • A tendency to compromise - When two individuals in a group reach an impasse, the others try to find a compromise. This kind of ‘design on the fly’ inevitably leads to a bland solution. It will neither offend or inspire anybody. Unfortunately, to create a successful website you need to make tough choices that some will not like. A group approach does not lend itself to this.
  • A loss of control – It is easy for you to loss control in a group meeting. One-to-one meetings work better because you can divide and conquer. Only you know what the other stakeholders said. This puts you in charge and allows you to ‘cheery pick’ the feedback you receive. In a group meeting things can easily get out of hand and decisions are made without your buy-in.
  • The dominant individual - Every group has one or two dominant individuals. These are the people who bounce the rest of the group into agreeing with them, forcing their agenda through. A dominant individual drowns out quieter members, who become resentful later that nobody listened to them. Meeting with people individually prevents this because the dominant individuals cannot force their point of view on others or overwhelm quieter ones.

One cannot expect a larger organisation to run its website without some form of committee. However, there is no reason why that committee needs to meet as a group.

4. Target your influencers

Talking of dominant individuals, another successful tactic is to target influencers.

An influencer is somebody that others respect and follow. Their opinion is incredibly valuable and if you can sway them to your cause, others will fall into line. However, be careful not to confuse dominant people with influencers. A dominant person will ‘bully’ others into publicly agreeing with them. An influencer will fundamentally alter somebody’s attitude.

Identify who influences your decision makers and speak to them personally. This person might not even be a decision maker themselves, but they carry enough clout to make them worth your time.

When you meet with your influencers, really listen to what they have to say. They often have valuable insights which may change your strategy significantly. Do not go into a meeting with an influencer simply intent on pushing your own agenda. Instead try and shape your approach around their perspective.

If you get an influencer enthusiastic about your project it can make a huge difference.

5. Use third party experts

A variation on the influencers technique is to back up your ideas with third party expert opinion. This can be done in two ways…

  • Reference the work of a third party expert – For example, if you wish to discourage internal stakeholders from overwhelming users with options on the homepage, you might refer them to Steve Krug or Jakob Nielsen who have both written on the subject.
  • Hire a third party expert - I often find myself brought into companies simply to confirm what in-house staff have already been saying. Unfortunately, decision makers often doubt the opinion of their web team because they either undervalue them or feel they are pushing a hidden agenda. An independent expert can add creditability to your opinions.

Of course, for this approach to work the stakeholders need to respect the expert. There is no point referencing Steve Krug or hiring Jakob Nielsen, if the decision makers have never heard of them. It is often necessary to sell the credibility of your expert first.

6. Rely on evidence, not opinion

Sometimes it is better to avoid personal opinion entirely (even if that is the opinion of an expert). In such cases statistics can be your friend.

Nothing is more powerful for driving home a point than referring decision makers to Google Analytics. However web stats are not the only evidence you can draw upon. Others include…

  • Surveys and polls are an excellent way of getting feedback from your users that can then be presented to decision makers.
  • Twitter search and Google Alerts can be used to gauge how people view your site and brand. These can be powerful testimonials to present decision makers.
  • Heat maps can be used to take some of the subjectivity out of design.

Of course one of the most powerful evidence you can present is the results of usability testing.

7. Focus on the user

As website owners we know that a successful website is user focused. However, not all our decision makers will understand this and even those who do may get ‘distracted’ sometimes.

It is therefore important to constantly move our decision makers away from their own personal preferences and back on the needs of users.

User testing is one way of doing this. Being able to show decision makers how real users interact with your website is incredibly powerful. It helps them empathise with the needs of users rather than thinking only about their own agenda. Play them video clips of users interacting with your site or at the very least quote them the feedback of users.

However, even if you involve decision makers in user testing, they can still get caught up in their own agendas. One gentle way of preventing this is to word your questions carefully. When you need a decision makers response to something don’t ask…

What do you think?

Instead ask them…

How do you think users will respond to this?

This will keep them focused on the needs of users.

8. Control the feedback

As well as wording questions carefully there is also a need to control the feedback you receive. This is important if you want the decision makers to make considered decisions.

Take for example design sign off – never ask a decision marker if they like a design. It is too broad a question that will lead to a plethora of uninformed and ill considered responses. Instead ask them more specific questions such as…

  • Does the design conform to the brand guidelines?
  • Does the design meet the needs of our users?
  • Does the design emphasis the right content?
  • Does the design have a clear call to action?
  • Does the design fulfil our business objectives?

This prevents the decision maker from falling back on their gut reaction (i like it / I dislike it). It forces them to focus on the issues that define whether the design is successful or not and ignore personal preference for specific colours or layout.

Of course, sometimes you will not like the answer to these specific questions. When that happens you need to ask why.

9. Ask why

This is probably the most powerful of all the techniques I have listed here and yet by far the simplest.

When you face opposition to your plans, always ask why. Too often we switch to defensive mode and focus on better communicating our own position rather than understanding the opinion of the person opposing us. This is a mistake.

The question why is powerful for three reasons…

  • It informs – Often the objection raised initially is not the true underlying issue. By asking why you get to the root of the problem and that allows you to offer alternative solutions. Asking why ensures you have all the information required to deal with the issue.
  • It can confound – Most of us make decisions based on an intuitive leap. We do not always think through our decisions and so find it hard to articulate the underlying reason. By asking why you force people to stop and consider their logic. When they struggle to express the underlying reasons, they weaken their position.
  • It shows interest – By asking why you allow them to have their say. You demonstrate an interest in their opinion and establish empathy with their point of view.
  • Ultimately asking why avoids the disagreement from turning into an argument with entrenched position.

    10. Avoid confrontation

    I avoid confrontation at all costs. Going head-to-head with somebody especially in front of their colleagues achieves nothing. You can rarely get somebody to shift their position through confrontation.

    Once a disagreement escalates into a confrontation, nobody can afford to ‘lose face’ by backing down. It becomes a matter of ego, where pride dictates the outcome. Your website will almost certainly be caught in the cross fire.

    A better approach is to agree. The word yes can be immensely powerful. Whenever somebody suggests something to me, no matter how stupid, I will do the following…

    • Acknowledge and thank them for their input.
    • Say yes we could do that.
    • Go on to explain the consequences if we did.
    • Offer an alternative which could achieve the same aims.

    In short I tend to go around problems rather than bashing my head against them. I always look to work with others rather than against them.

    Conclusions

    So there you go, 10 techniques for battling site bureaucracy. I do not claim these techniques are foolproof. Neither do I suggest they are always appropriate. However, they are useful techniques in your arsenal which you may want to call upon from time to time.

    Finally, this is not a definitive list. I could have written more but then it wouldn’t have been a ‘top ten list!’ However, I would be interested to hear what works for you. Post your techniques in the comments.

    Staying serious

    Where is the line between being serious about your creativity and allowing it to become too solemn?

    I love the videos released by the TED conference. They have some of the most inspiring content presented by the most amazing people.

    Recently I watched one presentation that really challenged me as a creative person. In it Paula Scher looks back at her life in design (she’s done album covers, books, the Citibank logo …) and pinpoints the moment when she started being really serious about having fun.

    Her example encourages us keep our work fresh, innovative and anything but solemn.